Senior Accounts Payable Associate

About the role

Under the direction of the Accounting Manager, the Senior Accounts Payable Associate executes complex accounts payable activities, supports month-end close, and serves as a key resource for process consistency, system administration, and issue resolution. This role partners cross-functionally to ensure accurate and timely financial operations while identifying opportunities for process improvement.

Responsibilities

• Accounting:
  • Process vendor invoices, ensuring accuracy, proper approvals, and compliance with company policies
  • Review and approve employee expense reports, ensuring adherence to company travel and expense policies and proper documentation
  • Perform and support account reconciliations, including vendor accounts and assigned GL accounts
  • Responsible for month-end close processes
  • Assist with month-end closing activities, including accruals and reporting
  • Perform Company Credit Card monthly reconciliation
  • Support Vendor set up and ACH confirmation
  • Support Payroll Processing cost center verification
  • Support and cross-train with members of the Accounts Payable Department
• Reporting:
  • Perform monthly reporting
  • Support operational reporting and analysis needs of department managers
  • Prepare 1099 NEC and 1099 Misc
  • Maintain and create reports as needed
• Treasury:
  • Oversee and validate disbursements
  • Support and create BMO MasterCard accounts, Corporate Credit Card program
• Operations:
  • Provide recommendations to improve business and financial performance
  • Active team member on business improvement projects
  • Develop procedures to improve financial practices
  • Provide ongoing support via cross-training functions
• Other projects as assigned

Requirements

• Education: Minimum Associate’s degree in Accounting, Finance, or Business Administration or minimum 3 years in progressively responsible experience in accounts payable
• Exceptional written and verbal communication skills, including ability to articulate recommendations concisely and timely
• Ability to handle multiple tasks and maintain control and order
• Accountable for specific performance
• Exceptional attention to detail, meeting deadlines, and providing a high level of customer service
• Confidential, understands the ethical standards of accounting
• Strong system skills – experience with SAP, SAC, Microsoft CRM, and Concur preferred
• Clear problem-solving and investigative skills – support a lean environment, Six Sigma Certification a plus
• Proficiency in Microsoft Excel (including PowerPivot, pivot tables, Vlookup, VBA, Macros, etc.)

Physical Requirements & Work Environment

This position operates in a typical office environment with usually moderate noise levels and requires regular use of a computer, telephone, and standard office equipment. While performing the duties of this job, the employee is regularly required to sit and use hands to finger, handle, or touch objects, tools, or controls. The employee frequently is required to talk and hear. The employee is occasionally required to stand, walk, reach above the shoulders, stoop, kneel, or crouch. The employee must occasionally lift and/or move up to 30 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.

Benefits

• Health & Dental Insurance
• Company-paid Life Insurance
• 401(k) Plan with company contributions
• Generous Paid Time Off
• Exclusive Product Discounts
• Wellness Programs and more