Senior Accounts Payable Associate

Job Responsibilities

Primary contact for all invoice and expense payable inquiries flowing through the AP mailbox and processed through the Oracle platform.

Facilitates set up of new vendors via emails/logic manager and/or user profiles. Also responsible for updates related to record maintenance, troubleshooting, and payment related inquiries.

Responsible for matching amounts owed from purchase orders invoices (EBS FileNet system).

Maintains and monitors recurring payments and onetime payments.

Works closely with purchasing/procurement teams to ensure accurate payment processing.

Distributes funds to vendors, suppliers, employee’s, taxing authorities and other payees in a timely, accurate, and cost-effective manner.

Confirms and validates proper coding of invoices to correct accounts and business units.

Prepares and processes check and ACH/Wire payment files.

Reviews and validates invoice requests and approvals to ensure accuracy and prevent duplicate payments.

Provides timely responses to vendors, staff, and business stakeholders regarding payment status, corrections, or other information including bank activity/payment transaction support.

Provides payables reporting to management as needed/requested.

Runs month-end close activities as it relates to accounts payable management (Reporting and Blackline).

Other duties as assigned by management such as audit compilation, support, PA suta, etc.

Manages Oracle return check handling. Communicate with departments associated with returned items. (Incl. escheated checks – void/reissue) Reconciliations

Provides management with month-end AP liability reconciliation support and aged open items for review.

Projects and Process Improvement

Identify areas of potential risk, misuse or fraud – elevate to management with corresponding support.

Collaborate with internal IT & business teams focused on developing efficient processes related to AP invoice processing and workflows.

Requirements

Aceess to a minimum of 3 years of accounting or Accounts Payable or Insurance experience required.

Competence in financial and bookkeeping software required. Oracle experience preferred.

Ability to work with a travel/expense system such as Concur preferred.

Must be proficient in Microsoft Office 365, including Word and Excel.

Ability to organize and expedite the flow of work in a high-volume environment.

Good verbal and written communication skills required.

Qualifications

Associate’s degree in accounting or finance preferred.

Skills

Ability to work with a travel/expense system such as Concur preferred.

Proficiency in Microsoft Office 365, including Word and Excel.

Benefits

An annual performance bonus for all team members

Generous 401(k) company match that is immediately vested

A choice of three medical plans (that include prescription drug coverage) to suit your unique needs. For High Deductible Health Plan enrollees, a company contribution to your Health Savings Account

Multiple options for dental and vision coverage

Company provided Life & Disability Insurance to ensure financial protection when you need it most

Family friendly benefits including Paid Parental Leave & Adoption Assistance

Hybrid work arrangements for eligible roles

Tuition Reimbursement and Continuing Professional Education

Paid Time Off – new hires start with at least 20 days of PTO per year in addition to nine company paid holidays.

Volunteer days, community partnerships, and Employee Assistance Program

Employee Resource Group program

Our Values

Integrity

Empowerment

Compassion

Collaboration

Fun