Secretary V - 007116

About the role

The University of South Alabama's Office of International Admissions is seeking to hire a Secretary V.

Minimum Qualifications

• High school diploma or equivalent and four years of progressively responsible secretarial experience
• An equivalent combination of education and experience may be considered

Essential Functions

• Serves as the personal assistant to the Director of the department of broad scope and complexity
• Plans, initiates, and carries to completion secretarial, clerical, and administrative activities
• Makes arrangements for conferences including space, time, and place
• Informs participants of topics to be discussed and researches and provides them with necessary background information
• Serves as recording secretary at council and committee meetings or conferences taking official minutes then prepares minutes of meetings in final form for distribution
• Researches and develops materials for use in the supervisor's speaking engagements
• Receives incoming mail and composes responses to inquiries not requiring the supervisor's personal attention
• Drafts and signs letters of acknowledgment, commendation, and notification for the supervisor
• Researches and prepares highly technical, confidential, or complex reports for the supervisor's review and information
• Supervises and trains secretarial and clerical employees in carrying out assignments in the supervisor's office
• Keeps supervisor's calendar and arranges various appointments while also maintaining the supervisor's itinerary and makes travel and hotel reservations in accordance with university policy
• Transcribes dictations or from dictating equipment
• Maintains alphabetical, numerical, and chronological files
• Regular and prompt attendance
• Ability to work schedule as defined and overtime as required
• Related duties as required

Schedule

• Working Days: Monday - Friday
• Working Hours: 8:00 a.m. - 5:00 p.m.