Secretary V - 003358

About the role

The University of South Alabama’s Psychology department is seeking to hire a Secretary V.

Responsibilities

• Prepares correspondence, course materials, reports, spreadsheets and other documents using a PC.
• Maintains departmental budget and financial records.
• Maintains files and prepares reports on faculty searches and ensures proper procedures are followed.
• Aids in preparing faculty promotion/tenure packets and leave requests.
• Takes minutes at meetings and prepares for final distribution.
• Answers questions regarding university and departmental rules, regulations, policies and procedures from faculty, staff, and students.
• Interacts by telephone, letter, email or in-person with faculty, staff and students in a professional manner.
• Utilizes the Banner Finance and Student Records Systems to access departmental and student information.
• Prepares and reviews requisitions, purchase orders, personnel forms and other forms as needed.
• Makes travel arrangements and prepares travel reimbursement forms.
• Aids in the student advising process to include providing student files to faculty and removing advising hold in Banner when advising is completed.
• Makes arrangements for meetings to include scheduling space, time and place.
• Greets and routes visitors.
• Opens and distributes mail for the department.
• Supervises student assistants to include assigning duties, checking work, and approving timesheets.
• Ensures confidentiality of all records.
• Absorbs regular and prompt attendance.
• Able to work schedule as defined and overtime as required.

Requirements

• High school diploma or equivalent and four years of progressively responsible secretarial experience.
• An equivalent combination of education and experience may be considered.

Qualifications

Ability to work schedule as defined and overtime as required.

Skills

N/A

Benefits

N/A

Pay

N/A

Schedule

N/A