Secretary V - 003445

Division: Academic Affairs – Department of Health, Kinesiology, and Sport

Minimum Qualifications

• High school diploma or equivalent
• Four years of progressively responsible secretarial experience
• Equivalent combination of education or experience may be considered

Responsibilities

• Performs responsible departmental secretarial duties as assigned by the department chair
• Assists with administrative tasks necessary to support departmental functions
• Answers department telephone and emails
• Greets and routes students and visitors to appropriate faculty and staff
• Utilizes Microsoft Office, Google Tools, Adobe Acrobat Pro, Banner Finance and Student Records System to access departmental and student information as needed
• Enters faculty load and compensation (FLAC) information for part-time faculty
• Prepares part-time faculty appointment letters
• Prepares faculty load reports
• Creates class schedules in Banner and prepares and submits schedule maintenance forms and curriculum action forms
• Uses Concur to document/allocate faculty travel and process invoices
• Enters purchase requisitions and assists with textbook orders
• Reviews budgets and keeps Chair updated
• Maintains department files and databases
• Makes arrangements for departmental and program meetings
• Takes minutes at meetings as assigned by chair
• Regular and prompt attendance
• Ability to work schedule as defined and overtime as required
• Related duties as required

Schedule

• Working Days: Monday - Friday
• Working Hours: 8:00 a.m. - 5:00 p.m.
• Full-time, regular position