Secretary V - 003346

SUMMARY

The University of South Alabama's Physics department is seeking to hire a Secretary V. Interested candidates should apply to be considered.

ESSENTIAL FUNCTIONS

• Serves as secretary for the chairperson and all faculty members of the department.
• Maintains daily reminder calendar for meetings, faculty deadlines, registration and orientation events.
• Maintains Physics Classroom Use calendar and audio visual room scheduling.
• Oversees MSPB 140, 240, 250, and 223 classroom conditions and equipment upkeep for cleaning.
• Prepares correspondence, course materials, reports, brochures, etc using Word, Excel, and PowerPoint.
• Maintains department files and databases.
• Takes minutes at meetings and prepares for final distribution.
• Answers and directs telephone calls.
• Maintains supervisor’s calendar.
• Greets and routes visitors.
• Opens and distributes mail.
• Makes travel arrangements and processes travel reimbursement forms.
• Acts as MSPB Building Coordinator for basement and levels one and two.
• Acts as MSPB Safety Coordinator to include attending meetings and communicating safety updates.
• Advises students regarding enrollment policies and procedures.
• Affords multiple colleges and departments in registering their students in Physics courses and preparation of forms to review for compliance with A&S course modification requests.
• Utilizes Banner Finance, Scheduling and Student Records Systems to access departmental and student information.
• Supervises student assistants to include assigning duties and checking work.
• Complies with attendance, timekeeping and security policies and monitors same for clerical staff.
• Regular and prompt attendance.
• Able to work schedule as defined and overtime as required.

WORKING HOURS

Monday - Friday
8:00 a.m. - 5:00 p.m.

LOCATION

Main Campus