Secretary V - 003388

About the Role

The University of South Alabama’s Mitchell College of Business Management department is seeking a Secretary V to work closely and collaboratively with the Department of Management Chair, Associate Dean, and Dean as the primary assistant.

Responsibilities

• Prepares correspondence, reports, and other documents using a PC.
• Utilizes Banner and other university systems to access departmental and college records, enters departmental and college course offerings each semester, and schedules meeting space for events.
• Works with the Dean’s Office regarding budgetary issues including the purchase of office equipment, furniture, and supplies.
• Assists with contracts and appointments of part-time faculty.
• Supports and assists with departmental and college events, as needed.
• Participates in varying degrees in organizational and program matters, utilizing an extensive knowledge of the college’s jurisdiction, policies, and views.
• Interacts with faculty, staff, students, and guests via telephone, email, letter, and face-to-face.
• Promotes a welcoming, inclusive environment.
• Maintains departmental and some college files.
• Plans, initiates, and carries to completion secretarial, clerical, and administrative activities.
• Makes arrangements for conferences including space, time, and place.
• Serves as recording secretary at council and committee meetings or conferences, taking official minutes and preparing them in final form for distribution.
• Independently researches and prepares highly technical, confidential, or complex reports for the supervisor’s review and information.
• Supports departmental and college faculty (both full-time and part-time).
• Answers telephone and directs calls.
• Regular and prompt attendance.
• Ability to work schedule as defined and overtime as required.
• Performs related duties as required.

Requirements

• High school diploma or equivalent and four years of progressively responsible secretarial experience.
• An equivalent combination of education and experience may be considered.

Schedule

• Monday - Friday
• 8:00 a.m. - 5:00 p.m.
• Full-time, regular position