Secretary 1 #260803-6976CL-001

Introduction

The State of Connecticut Office of the Attorney General is recruiting for two (2) Secretary 1 positions, located in Hartford, CT.

Position Highlights

• Monday - Friday, 40 hours per week
• Conveniently located in downtown Hartford, close to major highways
• These positions will be responsible for performing a full range of secretarial support functions, and other duties as assigned

About Us

The Office of the Attorney General was officially created by the Connecticut General Assembly in 1897. The Connecticut Constitution and General Statutes authorize the Attorney General to represent the interests of the people of the State of Connecticut in all civil legal matters involving the state to protect the public interest, and to serve as legal counsel to all state agencies.

Purpose of Job Class (Nature of Work)

In a state agency this class is accountable for performing a full range of secretarial support functions.

Examples of Duties

• Typing: Using computers, tablets, and other electronic equipment, formats and types a full range of correspondence, reports, bills, drafts, etc. from rough draft, transcription, dictated notes, etc.; Proofreads for content; Edits using knowledge of grammar, punctuation and spelling.
• Filing: Designs office filing systems; Organizes and maintains files (including confidential files); Maintains, updates and reviews reference materials and manuals.
• Correspondence: Composes routine letters/memoranda, etc. (e.g., standard replies and acknowledgement letters) for supervisor's signature.
• Report Writing: Compiles information from standard sources and prepares data reports (e.g., number of forms processed during the month).
• Interpersonal: Greets and directs visitors; Answers phones and takes messages; Answers questions requiring knowledge of terminology, organization, supervisor's responsibilities, etc. (e.g., appropriate referrals, general purpose of the unit).
• Processing: Scans correspondence; Pulls and attaches related materials; Reviews, routes and prioritizes mail.
• Secretary: Arranges and coordinates meetings (including space and equipment); Writes minutes of meetings, lectures, conferences, etc. from rough draft; Takes notes and/or meeting minutes; Prepares expense accounts; Makes travel arrangements.
• Office Management: Maintains an inventory of supplies and equipment; Orders supplies when necessary; Completes, processes, and maintains paperwork for purchasing (e.g., orders, requisitions, invoices, etc.); Maintains time and attendance records; Performs related duties as required.

Knowledge, Skill and Ability

• Considerable knowledge of office systems and procedures; proper grammar, punctuation and spelling
• Knowledge of business communications; business math
• Skills: interpersonal skills; oral and written communication skills
• Ability to schedule and prioritize office workflow; operate office equipment which includes computers, tablets, and other electronic equipment; operate office suite software; take notes (shorthand, speedwriting or other method acceptable to the supervisor)

Minimum Qualifications

General Experience: Two (2) years of experience above the routine clerk level in office support or secretarial work.

Substitutions Allowed: College training in the secretarial sciences may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of one (1) year.

Preferred Qualifications

Preference will be given to candidates who possess secretarial experience within a legal environment.