Seasonal Recruiting Coordinator

About the role

The Seasonal Recruiting Coordinator provides administrative and recruiting support for our high-volume Supply Chain Talent Acquisition team. This role serves as a key point of contact throughout the hiring process by coordinating candidate communications, maintaining recruiting records, scheduling interviews, processing hiring documentation, and ensuring a smooth onboarding experience for new hires.

Responsibilities

• Serve as a primary administrative support partner for the Supply Chain Recruiting team.
• Schedule candidate phone screens, interviews, hiring events, and new hire orientations.
• Communicate with candidates throughout the hiring process by phone, email, and text.
• Ensure all pre-employment paperwork and onboarding documentation is completed accurately and on time.
• Maintain candidate records and update applicant statuses within the Applicant Tracking System (ATS).
• Post job openings to internal and external job boards and monitor postings for accuracy.
• Prepare hiring packets, onboarding materials, and recruiting documents.
• Affirm employment verification, background check coordination, and other pre-employment activities.
• Track recruiting activity and maintain spreadsheets, reports, and hiring logs.
• Perform accurate data entry and audit recruiting records for completeness.
• Support recruiters with clerical tasks including filing, document management, calendar coordination, and general administrative duties.
• Answer high-volume phone calls and respond professionally to candidate inquiries.
• Help coordinate seasonal hiring events, job fairs, and recruiting initiatives.
• Partner closely with Recruiters and hiring managers to support staffing goals.
• Maintain confidentiality while handling sensitive candidate and employee information.

Qualifications

• A High School Diploma or GED.
• 1–3 years of experience in Human Resources, Talent Acquisition, Recruiting Coordination, Administrative Support, or a related office environment.
• Strong administrative and organizational skills with exceptional attention to detail.
• Excellent verbal and written communication skills.
• Professional phone etiquette with the ability to manage high-volume candidate interactions.
• Strong data entry and computer skills, including Microsoft Office (Outlook, Excel, Word).
• Ability to prioritize multiple assignments in a fast-paced, deadline-driven environment.
• Experience maintaining confidential information with professionalism and discretion.
• Flexibility to work extended hours during peak seasonal hiring periods.

Preferred Qualifications

• Bilingual in English/Spanish
• An Associate's Degree in Human Resources, Business Administration, or a related field.
• Experience using an Applicant Tracking System (ATS) or Human Resources Information System (HRIS).
• Previous experience supporting high-volume recruiting or staffing operations.

Benefits

We offer competitive employee discounts across all Williams-Sonoma, Inc. brands. We are an Equal Opportunity Employer.