Scheduling Coordinator | Service & HVAC

About the role

Our client, an industry leader in HVAC, building services, and energy solutions, is seeking a Scheduling Coordinator to support a growing service operation. This is an excellent opportunity to join a collaborative team with exceptional employee tenure, strong leadership, and long-term career growth potential.

Responsibilities

• Coordinate and schedule field technicians based on customer needs, technician availability, and project requirements
• Create and manage work orders, service appointments, and scheduling documentation
• Serve as the primary point of contact for customers regarding service updates and scheduling
• Partner with Project Managers, Supervisors, and Operations teams to ensure efficient service delivery
• Coordinate equipment, materials, and subcontractors as needed
• Track service activities and maintain accurate records within internal systems
• Investigate customer concerns and provide timely resolution
• Generate reports and support administrative documentation for service operations

Qualifications

• 5+ years of scheduling, dispatching, service coordination, or operations support experience
• Salesforce experience
• Experience supporting HVAC, construction, field service, facilities management, or skilled trades teams
• Experience coordinating field technicians and service operations

Why join

• Contract-to-hire opportunity with long-term growth potential
• Team-oriented environment with many employees holding 10-15+ years of tenure
• Opportunity to support a growing, high-demand service operation
• Exposure to the HVAC, building automation, and energy services industries
• Flexibility for one remote day per week after training

Pay

$24-$28/hour

Schedule

6-Month Contract-to-Hire. Hybrid position based in Maplewood, MN.

Benefits

Benefits available for this temporary role may include: Medical, dental & vision; Critical Illness, Accident, and Hospital; 401(k) Retirement Plan (Pre-tax and Roth post-tax contributions available); Life Insurance (Voluntary Life & AD&D for the employee and dependents); Short and long-term disability; Health Spending Account (HSA); Transportation benefits; Employee Assistance Program; Time Off/Leave (PTO, Vacation or Sick Leave).