Scheduling Coordinator - HSS New Building!

About NCH

NCH is an independent, locally governed non-profit delivering premier comprehensive care. Our healthcare system is comprised of two hospitals, an alliance of 700+ physicians, and medical facilities in dozens of locations throughout Southwest Florida that offer nationally recognized, quality health care. NCH is transforming into an Advanced Community Healthcare System™ and provides higher acuity care and Centers of Excellence, offers Graduate Medical Education and fellowships, has endowed chairs, conducts research, participates in national clinical trials, and partners with other health market leaders like Hospital for Special Surgery, Encompass, and ProScan.

About the Role

The Patient Service Representative Scheduler (HSS) provides a vital link in the chain of Quality of Care. The PSR supports the clinic by serving as the first point of contact to patients and completing all administrative tasks associated with scheduling, patient interaction, and insurance verification. The PSR Scheduler HSS is responsible for obtaining all information to ensure verification and authorization of services provided can be obtained. Scheduler duties will vary based on the business unit or office associated with the role.

Responsibilities

• Fulfills patient care responsibilities as assigned, including checking schedules and organizing patient flow.
• Recognizes any changes in patient’s condition upon presentation in the office and conveys the changes to clinical team members or providers.
• Collects patient history form upon intake, including current medications, allergies, symptoms, etc.
• Obtains required personal information to identify all new and existing patients and the correct demographic and preliminary financial information to enable the creation of new patient medical records and pre-processing of required authorizations/pre-certifications before the appointed visit.
• Prioritizes all insurance coverage (primary/secondary/tertiary) and enters it properly into the demographic record.
• Accurately uses appropriate search methods (DOB, SSN, etc.) to ensure the correct patient is identified.
• Verifies patient information on file is accurate and updated as per company standards; updates patient data when insurance, address, or other information has changed.
• Verifies patient registration profiles each time the patient comes for a visit and edits them when necessary.
• Obtains all consents for treatment, including forms for the release of medical information and patient’s acceptance of financial responsibility for all services rendered, when applicable.
• Completes required Medicare questionnaires (ABN Forms) for appropriate patients and tests under Medicare guidelines.
• Accurately and completely processes physician’s referrals and orders and enters the tests into the Electronic Medical Record (EMR); should be well-versed with templates and ordering.
• Maintains patient clinical forms (e.g., prescriptions, laboratory requisitions) for patient pick-up.
• Ensures respective patient medical record information, all collected forms, and photocopied documentation are placed in the EMR in the proper location.
• Schedules appropriate new and follow-up medical/surgical appointments and radiological testing procedures based on the patient’s specific needs.
• Announces scheduled and non-scheduled (if appropriate) patients to the clinical staff.
• Confirms and reminds patients of scheduled appointments in accordance with the clinic’s procedures.
• Gives patients standardized preliminary clinical instructions and directions in preparation for a scheduled office visit, radiological test, or procedure as needed.
• Collects and deposits all required and mandatory insurance co-payments and deductibles according to specific protocols (e.g., time of service collection policy).
• Monitors patient waiting time and relays information regarding delays to patients and family members.
• Ensures benefits and eligibility have been verified for all scheduled patients.
• Accurately enters charges for all services performed and payment information for each payment collected.
• Produces appropriate reports to reconcile charges and payments with data entered into EMR.
• Prepares daily close report detailing reconciliation, prepares bank deposit, and submits the daily close report to accounting for reconciliation with the bank.
• Communicates effectively with staff, supervisors, peers, and associates to maintain a positive working environment when the manager is not present.
• Functions as a liaison between physician’s office(s), referral physicians, ancillary services, and the patients.
• Fields questions by both physicians and patients regarding codes, charges, etc., and understands when questions require further explanation by the Practice Manager or Biller.

Requirements

• Minimum of High School diploma or GED required.
• Intermediate computer knowledge: proficiency in Microsoft Word, Excel, Outlook, and Windows.

Schedule

Full Time, 8 Hour Day