Scheduling Assistant

About the role

Albert & Mackenzie is a well-established and expanding workers’ compensation defense law firm with a strong presence across California. Proudly recognized as a Great Place to Work for six consecutive years (2021–2026), the firm has also earned multiple Best Places to Work awards. Workers' Compensation Defense Law Firm, Albert & Mackenzie, is seeking a Scheduling Assistant for our Medical Dept. in our Agoura Hills office. Job Purpose: Assist attorneys by scheduling or canceling appointments, interpreters, and or travel arrangements.

Responsibilities

• Setting appointments/interpreters/travel
• Sending appointment notices and mileage request
• Updating and maintaining appointment log
• Answering incoming calls re: medical appointments
• Responding to emails
• Managing mail re: medical appointments

Requirements

• Medical Terminology: 1 year (Preferred)
• Appointment Setting: 1 year (Preferred)

Skills

• Strong communication skills, both verbal and written
• Proficiency in Excel, Word, Adobe, and Outlook
• Organized, able to follow directions, flexible, and able to multitask
• Ability to work independently and follow through on required tasks in a fast-paced department where deadlines are critical

Benefits

• 401(k)
• Dental insurance (Voluntary)
• Disability insurance
• Employee assistance program
• Employee discount
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Retirement plan
• Vision insurance

Pay

$19.00 - $21.00 per hour

Schedule

Full-time: 8-hour shift, Monday to Friday