Sales Administrator

Description

The sales administrator position will be responsible for the successful execution of a variety of administrative and clerical tasks related to sales projects. This position performs assignments with moderate direction and requires initiative to take on new tasks and challenges, leading to the growth of the department and the personal development of the individual.

Duties And Responsibilities

• Create sales orders and projects in NetSuite – From quotes, individual part orders, rollouts, and other sales orders.
• Turnover of necessary documents from sales to operations through NetSuite processes.
• Review and edit project contracts per NexRev guidelines.
• Setup of customer and customer locations in NetSuite.
• Interact with customer portals to upload proposals, download purchase orders, etc.
• Maintain an understanding of Sales/National Account Team relationships with clients/customers.
• Organize and archive project documents and forms, including proposals, contracts, NDAs, Master Service Agreements, etc.
• Maintain an understanding of pricing and other terms related to customer program and project documents.
• Administer COI renewals.
• Conduct notary duties.
• Conduct ongoing reviews of processes and procedures to identify improvements.
• Timely reporting of key defined metrics.

Experience

• Two or more years of experience in a related field preferred.
• Experience with Oracle NetSuite, or a similar ERP preferred.
• Experience with reviewing contracts, or similar documentation preferred.

Skills

• Ability to present and communicate effectively with customers and staff required.
• Intermediate level skills with Microsoft Office products (Word, Excel) required.
• Excellent written and verbal communication skills.
• Ability to multi-task and work in a fast-paced environment.
• Excellent organizational and time management skills.

Preferred Candidate Qualities And Characteristics

• Enjoys engaging with multiple departments and customers daily.
• Willingness to learn quickly in a fast-paced environment.
• Ability to organize and track tasks in multiple projects.
• Result and detail oriented.
• Enjoys finding creative solutions to problems.
• Self-starter that can work with minimal supervision and adapt to changing business needs.