Regional Assistant

Primary Responsibilities

• Schedule and organize activities such as meetings, travel, and team activities for Senior Regional Manager and their team.
• Takes message or field/answers all routine and non-routine questions.
• Organize and prioritize information and calls.
• Aid the team in managing their schedules and travel.
• Type and design general correspondences, memos, charts, tables, graphs, business plans, etc.
• Credit card reconciliation/reimbursements and expense reports for the team.
• Manage regional budget under the direction of Senior Regional Manager.
• Attend management meetings and take minutes.
• Handle confidential and non-routine information.

Required Skills, Experience & Education

• High level of interpersonal skills to handle sensitive and confidential situations.
• Demonstrated poise, tact, and diplomacy.
• Excellent organizational skills.
• Good communication skills; pleasant and professional phone demeanor.
• Positive “can do” attitude.
• Ability to handle multiple tasks simultaneously.
• Strong attention to detail.
• Hours are typically from 8 a.m. – 6 p.m., but night and weekend requests are common.
• Some travel will be required (Less than 5%).

Preferred Skills, Experience & Education

• High school diploma or equivalent.
• 2 years administrative experience (preferred).
• Strong understanding of the need for discretion and the confidential handling of company information.
• Working knowledge of software including Excel, Word, PowerPoint, and Keynote required.
• Understanding of basic Excel formulas (ie. Vlookup, IF formulas, etc.).