Recruiting Coordinator

Key Responsibilities

• Support internal and external recruiting related inquiries submitted through the recruitment inbox.
• Responsible for ensuring resolution or escalation.
• Review resumes and flag qualified candidates for recruiter review.
• Conduct initial phone screens for entry-level roles and pipeline development.
• Support sourcing efforts as needed.
• Partner with recruiters on pipeline updates and status tracking.
• Schedule and coordinate phone, video, and onsite interviews.
• Manage candidate communication and maintain a positive experience.
• Maintain accurate interview calendars and schedules.
• Support hiring managers with interview logistics and follow-up.
• Maintain accurate records in the applicant tracking system.
• Support recruiting reports and weekly updates.
• Identify and support process improvements.
• Collaborate with recruiters, HR, and hiring managers.
• Monitor and respond to recruiting inbox inquiries, escalate when needed.
• Maintain recruiting documentation across internal and external trackers.
• Ensure timely candidate communication and accurate hiring records.
• Respond to requests in a timely manner and resolve issues proactively.
• Share new hire details to initiate onboarding with IT, Training, and managers.
• Maintain digital employee files and generate reports.
• Participate in team, department, and client meetings.
• Represent the company with professional candidate and vendor communication.
• Model and promote Verisma core values.

Minimum Qualifications

• Bachelor’s degree in human resources or related field preferred.
• 1 to 3 years of experience in recruiting coordination, HR, or administrative support.
• Proven ability to maintain confidentiality and build trust.
• Strong integrity and discretion with sensitive information.
• Strong written and verbal communication skills.
• Comfortable asking questions to gather needed information.
• High attention to detail with accurate and timely work.
• Strong organization and time management skills.
• Able to manage multiple priorities and adjust as needed.
• Collaborative and solution-focused approach.
• Professional and positive demeanor.
• Able to work under pressure while maintaining quality.
• Experience with Microsoft Office tools including Word, Excel, and PowerPoint.
• Ability to manage high-volume workflows.
• Problem-solving mindset and willingness to learn.