Recruiting Coordinator

Responsibilities

• Cook up interview schedules for candidates across all teams and levels, working closely with hiring managers, interviewers, and recruiting leads to ensure a smooth ride.
• Be the first to greet candidates during the interview process, keeping things friendly and professional at every step.
• Manage job postings across SPAN’s ATS and external job boards, making sure everything is accurate and consistent.
• Keep candidate records and pipeline data up to date in the ATS, ensuring information is always fresh and ready for review.
• Help prepare offer letters and coordinate pre-boarding activities, working closely with HR and hiring managers to ensure a seamless transition.
• Support sourcing efforts for high-priority roles, including resume screening and initial outreach.
• Track recruiting metrics and prepare reports on pipeline health, time-to-fill, and interview conversion rates for leadership review.
• Coordinate recruiting events, career fairs, and employer branding initiatives.
• Identify and suggest ways to streamline the recruiting process and make it friendlier for candidates.
• Provide general administrative support to the People team as needed.

About You

• 1+ years of experience in a recruiting or HR role, or similar role requiring attention to detail, resource coordination, and strong communication skills.
• Strong organizational skills and attention to detail, able to juggle multiple open roles and scheduling threads.
• Excellent written and verbal communication skills, comfortable interacting with candidates and senior internal stakeholders.
• Demonstrated ability to learn new technologies and tools, improving efficiency within the technology stack.
• A proactive, service-oriented mindset, anticipating needs, following through, and treating every candidate interaction as a reflection of SPAN's brand.
• Discretion with handling sensitive and confidential information.

Bonus Qualifications

• Experience supporting high-volume recruiting in a fast-paced, high-growth environment.
• Proficiency with an ATS (Ashby or similar) and standard productivity tools (Google Workspace, Slack, etc.).
• Familiarity with sourcing tools such as LinkedIn Recruiter.
• Interest in clean energy, hardware, or mission-driven companies.
• Experience supporting an HR or People team beyond recruiting coordination (onboarding, HRIS, etc.).