Marketing Coordinator
HGA · Santa Monica, CA · 3 wk ago
Marketing$88k–$101k/yrFull-time
We need to output HTML fragment only, with sections as per rules. Use for section headings: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. Only include sections that have real specific content. No job title heading. No Job ID. Remove boilerplate, navigation, legal, EEO, etc. Also remove application instructions (like "Please submit resume for consideration.") and duplicated lines.
We need to parse the posting.
Overview: "Ready to advance your marketing career - join HGA's Marketing team! Locations: Santa Monica, CA, Boston, MA or Washington, DC As a nationally recognized architecture, engineering, and planning firm, we are seeking a Marketing Coordinator to support our marketing efforts within the Healthcare sector. If you're a creative, results-driven marketer who thrives in a fast-paced, collaborative environment, we want to hear from you! This individual will own the end-to-end process of managing pursuits, producing marketing collateral, coordinating field marketing, and developing HGA stories to inspire action. From brainstorming ideas and writing content to producing proposals and award submittals, we’re looking for someone who can help us target and win more specific clients and projects."
Then "In This Role You Will Lead the end-to-end process – project management, content development, and document production – for marketing collateral for client prepositioning and pursuits, specifically: RFQ/P Responses including qualifications packages, proposals, and interviews that integrate creative storytelling and visual delivery. Collaborate with Healthcare practice group leaders, principals, and business developers to implement messaging strategy, define narrative approach, and write/proof copy for marketing content. Develop high-quality marketing content and collateral to support other marketing initiatives including project awards submissions, conferences, social media, speaking engagements, and publication advertising. Coordinate external (events, conferences, photoshoots) marketing activities and produce corresponding marketing collateral. Work in a highly interactive and cross-functional position, collaborating and cultivating positive relationships with multiple team members across various teams and offices. Partner with the National Marketing and Communications team on the execution of strategic initiatives and champion marketing projects across teams as appropriate. Take initiative with a solution-focused mindset with an ability to work in ambiguity and pivot through the unexpected."
Then "You Will Need To Have Bachelor’s degree in Marketing, Communications, Journalism, Art History (or other related field) or a relevant combination of experience, education, and training. 2-5 years of professional experience writing marketing content, creating marketing collateral in Adobe InDesign, and managing multiple marketing projects from beginning to end. Experience managing and producing RFQ/P responses in the architecture, engineering, and construction (AEC) industry preferred, ideally with a Healthcare focus. Exceptional aptitude in Adobe InDesign and proficiency with other Adobe Creative Suite programs (Photoshop, Illustrator). Proficiency in Adobe Workfront, Canva, and/or VantagePoint is a plus. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Teams). Proofreading, editing and standardizing proposal text for proper grammar, spelling, comprehension and style while adhering to brand standardizations. High attention to detail is critical. Ability to work in a team and independently, self-starter and able to multitask workload to meet deadlines. Mentorship experience. Knowledge of Healthcare industry; building types, common healthcare verbiage, etc."
Then "Salary Information The pay range listed aligns to the geography of the office for which this position is posted. Actual compensation will be based upon work experience, education, licensure requirements and/or skill level and will be finalized at the time of offer. Individuals in this role working more than 24 hours a week on a regular basis are eligible to participate in HGA’s robust benefit programs which include an annual bonus and success sharing bonus program, 401(k) guaranteed contribution, paid parental leave, medical, dental and life insurance plans as well as PTO and short- and long-term disability programs. Salary Range: $88,200 - $101,400 (East and West Coast) depending on qualifications and experience."
Then "Additional Information At HGA, you’ll do the best work of your career. We design with impact by diving deep into the people and passions that shape every place. Empathy fuels us, curiosity drives us, and meaningful work leads to innovation. We celebrate individuality, embrace flexibility, and thrive together in the office three days a week. Join our nationally recognized, award-winning team of architects and engineers—and help us shape what’s next. Learn more about us here ."
Then "Application Requirements & Instructions Please submit resume for consideration."
We need to remove application instructions. Also remove "Learn more about us here ." maybe considered boilerplate? It's not strictly legal/EEO but it's a link; maybe we can keep as part of Additional Information? The rule: Remove cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions. "Learn more about us here ." is navigation/link; could be considered navigation. Safer to remove it.
We need to decide sections.
We have overview content: could be "About the role". That includes description of role, location, etc. We'll put that in
for section headings: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. Only include sections that have real specific content. No job title heading. No Job ID. Remove boilerplate, navigation, legal, EEO, etc. Also remove application instructions (like "Please submit resume for consideration.") and duplicated lines.
We need to parse the posting.
Overview: "Ready to advance your marketing career - join HGA's Marketing team! Locations: Santa Monica, CA, Boston, MA or Washington, DC As a nationally recognized architecture, engineering, and planning firm, we are seeking a Marketing Coordinator to support our marketing efforts within the Healthcare sector. If you're a creative, results-driven marketer who thrives in a fast-paced, collaborative environment, we want to hear from you! This individual will own the end-to-end process of managing pursuits, producing marketing collateral, coordinating field marketing, and developing HGA stories to inspire action. From brainstorming ideas and writing content to producing proposals and award submittals, we’re looking for someone who can help us target and win more specific clients and projects."
Then "In This Role You Will Lead the end-to-end process – project management, content development, and document production – for marketing collateral for client prepositioning and pursuits, specifically: RFQ/P Responses including qualifications packages, proposals, and interviews that integrate creative storytelling and visual delivery. Collaborate with Healthcare practice group leaders, principals, and business developers to implement messaging strategy, define narrative approach, and write/proof copy for marketing content. Develop high-quality marketing content and collateral to support other marketing initiatives including project awards submissions, conferences, social media, speaking engagements, and publication advertising. Coordinate external (events, conferences, photoshoots) marketing activities and produce corresponding marketing collateral. Work in a highly interactive and cross-functional position, collaborating and cultivating positive relationships with multiple team members across various teams and offices. Partner with the National Marketing and Communications team on the execution of strategic initiatives and champion marketing projects across teams as appropriate. Take initiative with a solution-focused mindset with an ability to work in ambiguity and pivot through the unexpected."
Then "You Will Need To Have Bachelor’s degree in Marketing, Communications, Journalism, Art History (or other related field) or a relevant combination of experience, education, and training. 2-5 years of professional experience writing marketing content, creating marketing collateral in Adobe InDesign, and managing multiple marketing projects from beginning to end. Experience managing and producing RFQ/P responses in the architecture, engineering, and construction (AEC) industry preferred, ideally with a Healthcare focus. Exceptional aptitude in Adobe InDesign and proficiency with other Adobe Creative Suite programs (Photoshop, Illustrator). Proficiency in Adobe Workfront, Canva, and/or VantagePoint is a plus. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Teams). Proofreading, editing and standardizing proposal text for proper grammar, spelling, comprehension and style while adhering to brand standardizations. High attention to detail is critical. Ability to work in a team and independently, self-starter and able to multitask workload to meet deadlines. Mentorship experience. Knowledge of Healthcare industry; building types, common healthcare verbiage, etc."
Then "Salary Information The pay range listed aligns to the geography of the office for which this position is posted. Actual compensation will be based upon work experience, education, licensure requirements and/or skill level and will be finalized at the time of offer. Individuals in this role working more than 24 hours a week on a regular basis are eligible to participate in HGA’s robust benefit programs which include an annual bonus and success sharing bonus program, 401(k) guaranteed contribution, paid parental leave, medical, dental and life insurance plans as well as PTO and short- and long-term disability programs. Salary Range: $88,200 - $101,400 (East and West Coast) depending on qualifications and experience."
Then "Additional Information At HGA, you’ll do the best work of your career. We design with impact by diving deep into the people and passions that shape every place. Empathy fuels us, curiosity drives us, and meaningful work leads to innovation. We celebrate individuality, embrace flexibility, and thrive together in the office three days a week. Join our nationally recognized, award-winning team of architects and engineers—and help us shape what’s next. Learn more about us here ."
Then "Application Requirements & Instructions Please submit resume for consideration."
We need to remove application instructions. Also remove "Learn more about us here ." maybe considered boilerplate? It's not strictly legal/EEO but it's a link; maybe we can keep as part of Additional Information? The rule: Remove cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions. "Learn more about us here ." is navigation/link; could be considered navigation. Safer to remove it.
We need to decide sections.
We have overview content: could be "About the role". That includes description of role, location, etc. We'll put that in About the role
with
paragraphs. Responsibilities: The "In This Role You Will ..." bullet list. We'll put as
- items.
Requirements: Could be "You Will Need To Have ..." which includes education, experience, etc. That's qualifications/requirements. We'll separate maybe Requirements and Qualifications? The instruction says use headings like About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. We can combine similar content. Probably we put education/experience under Requirements, and specific skills under Skills. But we need to avoid thin sections. Let's think.
We have:
- Education: Bachelor's degree in Marketing, Communications, Journalism, Art History (or other related field) or a relevant combination of experience, education, and training.
- Experience: 2-5 years of professional experience writing marketing content, creating marketing collateral in Adobe InDesign, and managing multiple marketing projects from beginning to end. Experience managing and producing RFQ/P responses in the AEC industry preferred, ideally with a Healthcare focus.
- Skills: Exceptional aptitude in Adobe InDesign and proficiency with other Adobe Creative Suite programs (Photoshop, Illustrator). Proficiency in Adobe Workfront, Canva, and/or VantagePoint is a plus. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Teams). Proofreading, editing and standardizing proposal text for proper grammar, spelling, comprehension and style while adhering to brand standardizations. High attention to detail is critical. Ability to work in a team and independently, self-starter and able to multitask workload to meet deadlines. Mentorship experience. Knowledge of Healthcare industry; building types, common healthcare verbiage, etc.
We could put education+experience under Requirements, and the rest under Skills. Or we could combine all under Qualifications. But we need to follow instruction: Use headings for those categories if we have content. We'll create:
About the role
(overview + location)Responsibilities
(list)Requirements
(education + experience)Skills
(technical skills, soft skills, healthcare knowledge)Benefits
(benefit programs mentioned)Pay
(salary range) Schedule: Not mentioned explicitly; there is "thrive together in the office three days a week." That's schedule info: hybrid schedule three days a week in office. That is specific content. So we can include Schedule section with that detail. We must not include sections with filler like "commensurate with experience". We have actual content. Now we need to ensure we don't repeat job title. No headings for Job ID. We need to output only HTML fragment, no or . Use,
,
- . Ensure proper nesting. Let's craft. About the role paragraph: combine overview and location. Text: "Ready to advance your marketing career - join HGA's Marketing team! Locations: Santa Monica, CA, Boston, MA or Washington, DC. As a nationally recognized architecture, engineering, and planning firm, we are seeking a Marketing Coordinator to support our marketing efforts within the Healthcare sector. If you're a creative, results-driven marketer who thrives in a fast-paced, collaborative environment, we want to hear from you! This individual will own the end-to-end process of managing pursuits, producing marketing collateral, coordinating field marketing, and developing HGA stories to inspire action. From brainstorming ideas and writing content to producing proposals and award submittals, we’re looking for someone who can help us target and win more specific clients and projects." We could split into two paragraphs but okay. Responsibilities: list items: - Lead the end-to-end process – project management, content development, and document production – for marketing collateral for client prepositioning and pursuits, specifically: RFQ/P Responses including qualifications packages, proposals, and interviews that integrate creative storytelling and visual delivery. - Collaborate with Healthcare practice group leaders, principals, and business developers to implement messaging strategy, define narrative approach, and write/proof copy for marketing content. - Develop high-quality marketing content and collateral to support other marketing initiatives including project awards submissions, conferences, social media, speaking engagements, and publication advertising. - Coordinate external (events, conferences, photoshoots) marketing activities and produce corresponding marketing collateral. - Work in a highly interactive and cross-functional position, collaborating and cultivating positive relationships with multiple team members across various teams and offices. - Partner with the National Marketing and Communications team on the execution of strategic initiatives and champion marketing projects across teams as appropriate. - Take initiative with a solution-focused mindset with an ability to work in ambiguity and pivot through the unexpected. Requirements: education + experience. Paragraph: "Bachelor’s degree in Marketing, Communications, Journalism, Art History (or other related field) or a relevant combination of experience, education, and training. 2-5 years of professional experience writing marketing content, creating marketing collateral in Adobe InDesign, and managing multiple marketing projects from beginning to end. Experience managing and producing RFQ/P responses in the architecture, engineering, and construction (AEC) industry preferred, ideally with a Healthcare focus." Skills: list items maybe. - Exceptional aptitude in Adobe InDesign and proficiency with other Adobe Creative Suite programs (Photoshop, Illustrator). - Proficiency in Adobe Workfront, Canva, and/or VantagePoint is a plus. - Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Teams). - Proofreading, editing and standardizing proposal text for proper grammar, spelling, comprehension and style while adhering to brand standardizations. - High attention to detail is critical. - Ability to work in a team and independently, self-starter and able to multitask workload to meet deadlines. - Mentorship experience. - Knowledge of Healthcare industry; building types, common healthcare verbiage, etc. Benefits: paragraph: "Individuals in this role working more than 24 hours a week on a regular basis are eligible to participate in HGA’s robust benefit programs which include an annual bonus and success sharing bonus program, 401(k) guaranteed contribution, paid parental leave, medical, dental and life insurance plans as well as PTO and short- and long-term disability programs." Pay: paragraph: "Salary Range: $88,200 - $101,400 (East and West Coast) depending on qualifications and experience." Schedule: paragraph: "We celebrate individuality, embrace flexibility, and thrive together in the office three days a week." Actually that sentence is from Additional Information. Also we have "thrive together in the office three days a week." That's schedule. We'll use that. We might also include "We design with impact..." but that's fluff; maybe not needed. We'll keep schedule only. Now ensure we didn't include boilerplate like "Learn more about us here ." removed. Also removed application instructions. Check for duplicated lines: none.