Recreation Coordinator Full - Time

About the Role

The Independent Living Recreation Coordinator is responsible for developing, organizing, coordinating, implementing, and evaluating a comprehensive recreation and engagement program for Independent Living residents within a Continuing Care Retirement Community (CCRC). This position supports on-campus classes, in-house programs, resident-led interest groups and clubs, outings, and special events that promote resident engagement, wellness, social connection, lifelong learning, and quality of life. The Coordinator collaborates with residents, staff, volunteers, vendors, community partners, and supports the Director of Resident Services & Compliance with resident relations, program operations, communication, and improvement initiatives. Embrace and model Covenant Woods business standards, Code of Conduct, and focus on the Promise in all aspects of delivery of service.

Responsibilities

• Plans, implements, and oversees Independent Living programming, including classes, special interest groups, resident-led programs, special events, and on-campus activities.
• Coordinates resident excursions to restaurants, theaters, museums, cultural events, festivals, historical sites, and other attractions, including coordination with third-party tour providers as needed.
• Recruits and coordinates speakers, entertainers, instructors, and other program partners.
• Coordinates program logistics, including room reservations, facilities, dining, transportation, parking, IT/AV equipment, supplies, and event setup needs.
• Provides backup support to Manor East Recreation staff and Campus Engagement Specialists as directed.
• Produces and maintains monthly Connections newsletters, Independent Living calendars, CATIE content, and other program communications.
• Partners with the Resident Activity Committee to gather resident input and incorporate feedback into program planning.
• Promotes and supports resident-led specialty groups and programs based on resident interests and department guidelines.
• Collects and tracks program participation, registrations, guest attendance, and other program data to evaluate effectiveness and identify opportunities for improvement.
• Communicates program updates, changes, cancellations, and logistical needs to residents, staff, departments, and appropriate communication teams.
• Maintains the Transportation Calendar and submits transportation, room, dining, IT, housekeeping, and other service requests in a timely manner.
• Processes resident registrations and provides program confirmations within established timelines.
• Contacts new Independent Living residents within 30 days of move-in to introduce Recreation services, programs, and resources.
• Networks with local retirement communities and professional groups to identify opportunities to enhance Independent Living programming.
• Prepares the annual Independent Living Recreation budget proposal and maintains accurate budget, purchasing, invoice, credit card, vendor, and expenditure records.
• Monitors departmental spending, maintains tracking systems, and ensures expenses remain within approved budget guidelines.
• Uses campus resources and supplies responsibly and coordinates with the Recreation team to maximize program value and minimize unnecessary expenses.
• Processes resident program charges and submits required information within established deadlines.
• Performs any additional duties as assigned to support departmental operations and resident satisfaction.

Requirements

• Bachelor’s degree in Gerontology, Social Work, or related field AND minimum of one (1) year’s experience working with older adults or coordinating recreation, engagement, wellness, educational, cultural, hospitality, community, or special event programs; OR
• High school diploma or GED equivalency AND minimum of five (5) years’ experience working with older adults or coordinating recreation, engagement, wellness, educational, cultural, hospitality, community, or special event programs.

Qualifications

• Preferred: Active ACP certification, or relevant experience in activities programming with memory-impaired individuals.
• Experience in a Continuing Care and Retirement Community (CCRC) or Healthcare setting is highly desirable.

Pay

$50,000 - $70,000, based on years of experience.

Schedule

40-hour work week, including:

• Monday Evening: 1:00 PM – 8:30 PM (one evening shift per week)
• Tuesday – Friday: 8:00 AM - 5:00 PM
• Weekends: As needed to accommodate resident outings, events, and scheduled activities, with schedule adjustments to ensure two consecutive days off each week.

Benefits

• Health Care Plan (Medical, Dental & Vision)
• Retirement Plan (403B)
• Life Insurance (Basic, Voluntary & AD&D)
• Paid Time Off (Vacation, Sick & Public Holidays)
• Short Term & Long Term Disability
• Wellness Resources