Records and Information Management Specialist

About the role

Conduct records inventories and assessments across business units, departments, and program areas to identify and document records holdings. Classify and categorize physical, electronic, and hybrid records in alignment with approved records schedules and classification frameworks. Interview stakeholders to assess records creation, usage, storage, retention, and disposition practices. Analyze records to determine retention schedules, vital records status, confidentiality levels, and disposition eligibility. Prepare detailed deliverables including records inventories, assessment reports, gap analyses, and lifecycle management recommendations. Maintain records inventory databases, metadata, and tracking tools to ensure accuracy and consistency. Execute records management processes and workflows in compliance with organizational policies and regulatory requirements. Support records cleanup, digitization, migration, and disposition initiatives to improve data quality and accessibility. Monitor adherence to records management standards, policies, and best practices. Provide guidance and training to staff on proper records handling, inventory procedures, and compliance requirements. Support records disposition reviews and audits as required. Perform Electronic Information System (EIS) records assessments. Ensure protection of sensitive, confidential, and personally identifiable information (PII) during all assessment activities. Provide program management and operational support as directed by DCM leadership.

Responsibilities

• Conduct records inventories and assessments
• Classify and categorize records
• Interview stakeholders
• Analyze records
• Prepare detailed deliverables
• Maintain records inventory databases
• Execute records management processes
• Support records cleanup and disposition initiatives
• Monitor adherence to standards and policies
• Provide guidance and training
• Support records disposition reviews and audits
• Perform EIS records assessments
• Ensure PII protection
• Provide program management support

Requirements

• Bachelor’s degree
• Four (4) years of experience in lieu of degree
• Minimum of two (2) years of experience in records and information management, information governance, or related discipline
• Knowledge of records lifecycle management, retention scheduling, and records inventory methodologies
• Understanding of applicable legal, regulatory, and compliance requirements related to records management
• Ability to analyze large volumes of information and determine appropriate classification and retention requirements
• Strong analytical, organizational, and documentation skills
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint)
• Strong written and verbal communication skills with the ability to engage technical and non-technical stakeholders
• Ability to manage multiple concurrent tasks and meet deadlines in a fast-paced environment
• High attention to detail with the ability to maintain accurate records and documentation
• Must be able to obtain and maintain a Federal or DoD "PUBLIC TRUST"

Qualifications

• Additional four (4) years of experience
• Experience supporting federal or public sector records management programs
• Familiarity with NARA guidelines, Federal Records Act, or similar regulatory frameworks
• Experience conducting Electronic Information System (EIS) assessments
• Experience with enterprise content management (ECM) or records management systems
• Professional certifications such as: Certified Records Manager (CRM), Information Governance Professional (IGP)

Skills

• Records lifecycle management
• Retention scheduling
• Records inventory methodologies
• Legal, regulatory, and compliance requirements
• Large volume information analysis
• Classification and retention determination
• Microsoft Office Suite proficiency
• Communication skills
• Task management and deadline meeting
• Attention to detail
• Public trust clearance

Benefits

The annual salary range for this position is $65,900.00-$98,900.00. Compensation decisions depend on a wide range of factors, including but not limited to skill sets, experience and training, security clearances, licensure and certifications, and other business and organizational needs.

Pay

$65,900.00 - $98,900.00

Schedule

Not specified

Application Instructions

Not specified

Note

Not specified