Records and Information Management Specialist

As needed, additional positions may be filled using this announcement. This position is also being announced to applicants eligible to apply through Merit Staffing procedures.

Duties

If selected for this position, you will join a well-respected team responsible for providing analytical and program management work to ensure all United States Attorney's Office (USAO) records and information are created, maintained, and disposed of in accordance with Federal, Executive Office for United States Attorneys (EOUSA), and Department of Justice (DOJ) guidelines.

• Applies the General Records Schedule or National Archives and Records Administration approved Agency Records Schedule to all official records;
• Provides technical advice and assistance to the USAO staff with respect to individual, or case-related, records management issues in conformance with policy, guidelines, and regulations;
• Ensures case management or other records systems accurately follow Federal Records Center guidance;
• Determines incoming cases or legal actions requiring special handling and makes appropriate referral prior to coding and data entry;
• Serves as the backup to the docketing technician;
• Oversees and prepares case files to be sent to the Federal Records Center annually;
• Receives and reviews the necessary documentation required and opens all criminal and civil cases;
• Develops and publishes USAO records management and control policies and procedures;
• Evaluates USAO records management control systems and procedures regarding the effective handling, sorting, and/or disposing of Federal records;
• Provides advisory services to USAO supervisors and managers on records management issues, including maintaining information about records movement and storage, destruction, transfer, or other disposition;
• Works with AUSAs to ensure non-records are removed and case files are in proper format prior to being sent to the Federal Records Center (FRC). As necessary, orders case files from the FRC.

Responsibilities will increase and assignments will become more complex as your training and experience progress.

Requirements

• You must be a U.S. Citizen or National;
• Initial appointment is conditioned upon a satisfactory pre-employment adjudication, including fingerprint, credit and tax checks, and drug testing;
• Continued employment is subject to a favorable adjudication of a background investigation;
• You must be registered for Selective Service, if applicable;
• If selected, you may be required to complete a one-year probationary period;
• You must meet all qualification requirements upon the closing date of this announcement.

Qualifications

GS-7: To be qualified at the GS-7 level, you must meet at least ONE of the following conditions:

• Specialized Experience: One full year of specialized experience equivalent to the GS-5 level. Specialized experience is defined as experience performing projects and assignments involving official records including official electronic media; maintaining file arrangement systems, filing procedures, and filing techniques of official records; entering information into an electronic recordkeeping system; organizing and archiving physical and electronic files; retrieving information using query routines or from hard copy reports; and reviewing legal documents to determine appropriate coding and data entry.
• Education: One of the following types of education in a related field:
  • One full year of graduate-level education leading to a Master's degree or higher;
  • A bachelor's degree with superior academic achievement, defined as:
    • Standing in the upper third of your graduating class or major subdivision;
    • Membership in a national scholastic honor society;
    • Grade Point Average of 3.0 or higher out of a possible 4.0 ("B" or better) as recorded on your official transcript, or as computed based on 4 years of education, or as computed based on courses completed during the final 2 years of the curriculum; or 3.5 or higher out of a possible 4.0 ("B+" or better) based on the average of the required courses completed in the major field or the required courses in the major field completed during the final 2 years of the curriculum.
• Combining Education and Experience: Combinations of successfully completed graduate education and experience may be used to meet total qualification requirements. To compute the percentage, divide your total months of qualifying experience by 12. Then divide your semester hours of graduate education by 18. Add the two percentages. The total percentage must equal at least 100 percent to qualify.

Education must be obtained in an accredited college or university and must demonstrate the knowledge, skills, and abilities necessary to perform the duties of the position.

Education completed in foreign colleges or universities may be used if you can show that the foreign education is comparable to that received in an accredited educational institution in the United States. You must provide proof of creditability of education as evaluated by a credentialing agency with your application materials.

Additional Information

• Interagency Career Transition Assistance Plan (ICTAP): Provides eligible displaced Federal competitive service employees with selection priority over other candidates for competitive service vacancies. To qualify, you must be found well-qualified for this vacancy with a score of 85 or better on established ranking criteria. Proof of eligibility, such as a copy of your written notification of ICTAP eligibility or separation personnel action form, must be provided.
• Career Transition Assistance Plan (CTAP): Provides eligible surplus and displaced competitive service employees in the Department of Justice with selection priority. To qualify, you must be found well-qualified for this vacancy with a score of 85 or better on established ranking criteria. A copy of your written notification of CTAP eligibility must be provided with your application.
• Payment of relocation expenses will not be authorized.

Benefits

The Department of Justice offers a comprehensive benefits package that includes, in part:

• Paid vacation, sick leave, and holidays;
• Telework options;
• Life insurance;
• Health benefits;
• Participation in the Federal Employees Retirement System.