Receptionist Supervisor II

Posting Details Position Information Job Description RHS Job Title Receptionist Supervisor II Job Description Location: 1855 Place Apartments Pay rate: $17.00 Primary Responsibilities Office Filing and Recordkeeping Organize and maintain facilities-related files and records. File receipts, invoices, building reports, inspection documents, completed work orders, and other departmental paperwork. Condense and reorganize existing files to create space for new records. Assist with scanning, labeling, copying, and preparing documents. Ensure confidential or sensitive information is handled appropriately. Maintain an orderly and functional office filing system. Inventory Assistance Conduct routine checks of chemical and custodial supply inventories. Record current quantities and notify Facilities Supervision when items are low or need to be reordered. Assist with Bag and Tag operations, including labeling, documenting, moving, and storing resident belongings. Help organize and maintain chemical closets, supply rooms, paint rooms, maintenance storage areas, and break rooms. Assist maintenance employees with parts and equipment inventory when applicable. Help update inventory lists and maintain accurate records of stored materials. Work-Order Support Generate and organize work orders using the department’s work-order management system. Enter accurate building, apartment, location, and service-request information. Apply the appropriate building codes, categories, labels, and descriptions to work orders. Assist Facilities Supervision with creating and tracking work orders related to apartment turns during the academic year. Support summer and winter apartment-turn operations when available. Review entries for accuracy and report missing or unclear information to Facilities Supervision. Assist with organizing completed work orders and related documentation. Project Coordination and Facilities Support Work with Facilities Supervisors to coordinate office, building, storage, and operational projects. Assist with moving, organizing, labeling, and storing furniture, equipment, supplies, and other materials. Help prepare spaces for departmental projects, apartment turns, inspections, and special operations. Communicate project progress, supply needs, and potential concerns to Facilities Supervision. Coordinate with maintenance, custodial, student, and on-call employees when directed. Perform other related administrative or facilities-support duties as assigned. Required Qualifications Current student in good academic standing.Strong organizational and time-management skills.Ability to follow written and verbal instructions.Basic computer skills, including familiarity with Microsoft Word, Excel, email, and digital filing systems.Ability to enter information accurately and maintain detailed records.Effective verbal and written communication skills.Ability to work independently and as part of a team.Dependable attendance and professional conduct.Willingness to learn facilities processes, inventory procedures, and work-order systems. Preferred Qualifications Previous clerical, office, inventory, customer-service, or facilities experience.Experience using spreadsheets, databases, inventory systems, or work-order management software.Ability to balance multiple assignments and adjust to changing operational priorities.Availability to assist during summer or winter apartment-turn periods. Equal Employment Opportunity Statement All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, age, disability or protected veteran status. Physical Demands Ability to perform office-based work for extended periods.Ability to walk between facilities, storage rooms, and residential buildings as needed.Ability to bend, reach, organize shelving, and safely move light supplies or materials.Ability to use carts or other approved equipment when moving larger quantities of items.Compliance with all departmental safety procedures and University policies. Work Hours Hours are determined with supervisor/manager Work Location University Apartments Central/Custodial Maintenance (Loc) Posting Detail Information Posting Number 20155626P Open Date 09/30/2026 Close Date 10/19/2026 Open Until Filled No Special Instructions for Applicant Applicant Availability Form Supplemental Questions Required fields are indicated with an asterisk (*). * What is your current class standing?FreshmanSophomoreJuniorSeniorGraduate/Other* Do you have experience using Microsoft Office?YesNo* What skills and experiences will you bring to the position? (Open Ended Question)* What interests you about this position? (Open Ended Question) Documents Needed To Apply Required Documents Resume Optional Documents