Receptionist/Project Coordinator

About the role

In this role, you will support both project coordination efforts and front office operations within the San Antonio office. You will play a key role in ensuring project teams are organized and supported while also maintaining a professional and welcoming office environment. This position is ideal for a detail-oriented, proactive individual who thrives in a fast-paced setting, enjoys balancing multiple priorities, and is committed to delivering both operational excellence and high-quality project support.

Responsibilities

• Coordinate project documentation, including RFIs, submittals, meeting minutes, and deliverables tracking
• Support project managers with schedules, reporting, invoicing coordination, and project setup requirements
• Maintain document control systems, ensuring accuracy, compliance, and adherence to company standards
• Collaborate with project teams to track progress, manage changes, and ensure deadlines are met
• Provide front desk coverage, greet visitors, manage calls, and maintain a professional reception area
• Handle incoming/outgoing mail, shipments, and general office inquiries
• Cook up office vendors, supplies, and facilities-related needs
• Organize meetings, events, and team activities including scheduling, room setup, and logistics
• Maintain organized filing systems (electronic and physical) and ensure records management compliance
• Aid with onboarding logistics, staff support, and office-wide initiatives
• Assist with reporting, audits, and compliance requirements as needed
• Act as a liaison between office teams and shared services (HR, IT, etc.)
• Support special projects and continuous improvement initiatives

Requirements

This position is a full-time in-person role (40hrs/week) Monday through Friday, 8:00 AM to 5:00 PM.

Qualifications

• Strong organizational skills with the ability to manage multiple priorities and deadlines
• Excellent written and verbal communication skills with a professional, client-focused approach
• High attention to detail with strong problem-solving and analytical abilities
• Ability to work both independently and collaboratively in a dynamic environment
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook, Teams) and project coordination tools
• Positive, proactive attitude with strong interpersonal skills and professionalism

Skills

Not specified

Benefits

See Benefits Summary for details.

Pay

See Pay Transparency for details.

Schedule

Full time, in-office presence during standard business hours.