Receptionist/Administrative Project Coordinator

About the role

As the Albuquerque office Receptionist/Administrative Project Coordinator you will be the first point of engagement for all visitors and staff arriving to the office.

Responsibilities

• Provide exceptional service to our internal and external clients, your role to enhance their experience
• Answer and direct phone calls, deliver messages, greet employees and visitors, schedule conference calls, and distribute incoming faxes and mail
• Apply company quality assurance guidelines and procedures for project document management
• Work with multiple Project Managers and project teams as needed
• Assist Project Manager with a variety of project development, initiation, planning, execution, and closeout activities
• Produce, proofread, format, organize and/or maintain a variety of written materials such as project guides, meeting minutes, project invoices, numerical data, reports, project specifications, correspondence and other documentation
• Facilitate contract and fee review
• Order insurance and monitor insurance certificates
• Facilitate subconsultant procurement process
• Process and reconcile invoices and prepare purchase requisitions following procurement procedures
• Assist with and help coordinate meetings and presentations
• Create and maintain paper and electronic files
• Apply company quality assurance guidelines and procedures for project document management
• Assist with and help coordinate meetings and presentations, includes arranging office catering events
• Work with multiple Project Managers and project teams as needed
• Assist with project guides, project reviews, project invoices and expense reports as needed
• Prioritize tasks in a calm and organized manner
• Maintain office supplies and place orders as needed
• Manage deliveries (FedEx, UPS, Courier, etc.) coming in, going out including preparation of packages getting sent out
• Serve as the liaison between third party vendors (building management, parking, suppliers, etc.)
• Assist administrative staff as needed
• Perform other duties as needed

Required Qualifications

• Associate degree in a closely related field or combination of education and relevant experience
• A minimum of 1 years related experience
• Proficiency in Microsoft Word and Excel
• An attitude and commitment to being an active participant of our employee-owned culture is a must