Receptionist/Office Coordinator

About the role

We are seeking a highly organized and personable individual to join our team as a Receptionist and Office Coordinator. This role will be responsible for managing front desk operations, providing administrative support, and coordinating office activities to ensure a smooth and efficient work environment.

Responsibilities

• Serve as the first point of contact for visitors, greeting guests warmly, facilitating signing in, issuing visitor badges, orientation and directing them to appropriate personnel or meeting rooms.
• Answer and direct incoming phone calls in a professional and courteous manner.
• Manage incoming and outgoing mail and packages, including sorting, distributing, and shipping.
• Maintain the reception area and ensure it is clean, organized, and presentable at all times.
• Provide administrative support to various departments, including scheduling meetings, managing calendars, making travel arrangements, and expense reports – as needed.
• Aid with data entry, filing, report updates, and document preparation as needed.
• Cooking and cleaning duties, including basic straightening of the kitchen area, coffee machine, refrigerator stocking, etc.
• Aid with organizing company events, meetings, and conferences.
• Aid with special projects and other duties as assigned by management.
• Coordinate office & kitchen supplies inventory and place orders as needed.
• Aid with office relocations, seating assignments, signage and space planning activities as needed.
• Implement and maintain office policies and procedures to ensure compliance with company standards.

Requirements

• High school diploma or equivalent; additional certification in office administration or related field is a plus.
• Proven experience in a similar role, preferably in a corporate or office environment.
• Strong organizational and multitasking skills with the ability to prioritize tasks effectively.
• Excellent communication and interpersonal skills, with a customer service-oriented approach.
• Proficiency in Google tools (Gmail, calendars, Docs, Sheets, etc.), Microsoft Office Suite (Word & Excel), and other office software.
• Ability to work independently with minimal supervision and as part of a team.
• Attention to detail and accuracy in completing tasks.

Qualifications

• High school diploma or equivalent.
• Additional certification in office administration or related field is a plus.

Skills

• Google tools (Gmail, calendars, Docs, Sheets, etc.)
• Microsoft Office Suite (Word & Excel)
• Other office software

Benefits

Not specified

Pay

Not specified

Schedule

11AM-5PM