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Office Coordinator | Receptionist

Man Group · New York, NY · 2 wk ago
On-siteAdministrative$228.7/hrFull-time

About Man Group

Man Group is a global alternative investment management firm focusing on outperformance for sophisticated clients through systematic, discretionary, and solutions-based strategies. Based in London, we manage $228.7 billion* and operate globally across multiple offices. Man Group plc is listed on the London Stock Exchange under the ticker EMG.LN and is a constituent of the FTSE 250 Index. For more information, visit www.man.com. Man Group respects your privacy and follows policies to protect your Personal Data.

Purpose of role

Serve as a welcoming and reliable point of contact for the office, collaborating with a global, multidisciplinary workplace management team to deliver a seamless and positive experience for colleagues and clients. Provide support to the CRES Manager, the CRES team, and local leadership in areas such as reception, catering, hospitality, mail, stationery, office maintenance, waste management, security, health and safety, and event management.

Specific Responsibilities

  • Welcome clients and visitors, ensuring a professional and high-quality guest experience.
  • Cater to hospitality, catering, and meeting room setup for external meetings.
  • Support basic VC/AV setup for client meetings as needed.
  • Manage office supplies, including post, print, and stationery.
  • Handle switchboard calls, directing inquiries appropriately.
  • Help coordinate and oversee third-party contractors, including cleaning, catering, pest control, landscaping, waste management, office maintenance, and access control.
  • Receive and distribute incoming and outgoing mail.
  • Provide general support to the CRES Manager in the day-to-day running of the office.
  • Support the CRES Manager in maintaining a safe working environment, including routine checks, first aid, fire warden coordination, and life safety equipment checks.
  • Assist with compliance on fire evacuation procedures and local regulations.
  • Support the reporting process for accidents, incidents, and near misses.
  • Maintain a log of all personal DSE equipment issued to staff.
  • Support the CRES Manager with desk moves, changes, and related logistics.
  • Assist with ad hoc requirements such as desk booking, locker allocations, and artwork.
  • Coordinate office events, including seasonal gatherings such as summer and winter parties.
  • Help coordinate office events, including seasonal gatherings such as summer and winter parties.
  • Support décor and theming for relevant initiatives (e.g., Pride).
  • Communicate office and CRES updates via email, Slack, and other channels as needed.
  • Raise and/or approve purchase orders.
  • File quotes and supporting documentation accurately within the relevant shared folders.
  • Maintain data logs and records as required.

Financial

  • Raise and/or approve purchase orders.
  • File quotes and supporting documentation accurately within the relevant shared folders.
  • Maintain data logs and records as required.

Administration & Communications

  • Communicate office and CRES updates via email, Slack, and other channels as needed.
  • General support as required.

Technical Competencies

  • University degree preferable.
  • Reception and/or client-facing experience.
  • Ability to multitask and remain calm under pressure.
  • Encourage collaboration and team working.
  • Good understanding and awareness of Health & Safety.
  • Excellent written and verbal communication skills.
  • PC literate proficiency in MS Outlook with mid to excellent level MS Excel and PowerPoint skills.
  • Personable and able to develop relationships at all levels in the organization with particular emphasis on customer service excellence.
  • Relevant experience with Corporate Services or Client-facing experience (preferred).

Compensation

The anticipated base salary range for this position is listed below. Compensation packages would also include benefits and a discretionary bonus. This is the base salary range that the Company believes it will pay for this position at the time of this posting based on the location and requirements of the position as well as the skills, qualifications, and experience of the applicant. The Firm reserves the right to modify this pay range at any time.

  • US Pay Range: $70,000 USD - $85,000 USD

Inclusion, Work-Life Balance & Benefits

You'll thrive in our working environment that champions equality of opportunity. Your unique perspective will contribute to our success, joining a workplace where inclusion is fundamental and deeply embedded in our culture and values. Through our external and internal initiatives, partnerships and programmes, you'll find opportunities to grow, develop your talents, and help foster an inclusive environment for all across our firm and industry. Learn more at www.man.com/diversity.

Equal Employment Opportunity Policy

Man Group provides equal employment opportunities to all applicants and all employees without regard to race, color, creed, national origin, ancestry, religion, disability, sex, gender identity and expression, marital status, sexual orientation, military or veteran status, age or any other legally protected category or status in accordance with applicable federal, state and local laws. Man Group is a Disability Confident Committed employer; if you require help or information on reasonable adjustments as you apply for roles with us, please contact TalentAcquisition@man.com.

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