Real Estate Title Closing Processor

About the role

The Closing Processor is responsible for managing residential and commercial real estate transactions from title clearance through closing and post-closing. This role serves as the primary coordinator between lenders, attorneys, buyers, sellers, real estate agents, and internal staff to ensure smooth, accurate, and timely settlements.

Responsibilities

• Review new orders and establish transaction files in the title production system.
• Verify receipt of all required documents and information.
• Monitor transaction timelines and closing deadlines.
• Maintain accurate file notes and communication records.
• Review title commitments and clearance requirements.
• Communicate with lenders regarding loan documentation and closing conditions.
• Obtain and review homeowner's insurance information.
• Coordinate with attorneys, buyers, sellers, and agents to resolve outstanding issues.
• Prepare settlement statements and closing disclosures as directed.
• Schedule closings and confirm all parties' availability.
• Ensure all lender conditions and title requirements have been satisfied prior to closing.
• Verify receipt of closing funds and lender packages.
• Review closing documents for accuracy and completeness.
• Communicate final closing figures to all parties.
• Assist settlement staff with last-minute transaction issues.
• Confirm execution and return of required documents.
• Coordinate file transfer to post-closing department.
• Ensure all file documentation is complete and properly organized.
• Assist with funding and recording requirements when necessary.
• Serve as the primary point of contact for assigned transactions.
• Provide timely updates to clients, lenders, attorneys, and real estate professionals.
• Respond professionally to inquiries and resolve transaction issues promptly.
• Maintain a high level of customer service throughout the closing process.

Requirements

• High school diploma or equivalent.
• 2+ years of title, escrow, real estate, mortgage, or closing experience.
• Strong organizational and multitasking abilities.
• Excellent verbal and written communication skills.
• Ability to manage a high-volume pipeline while meeting deadlines.
• Strong attention to detail and accuracy.

Qualifications

• Experience with Qualia or other title production software.
• Knowledge of New Jersey title insurance and closing practices.
• Understanding of mortgage lending and settlement procedures.

Skills

• File management and transaction coordination.
• Problem-solving and issue resolution.
• Time management and prioritization.
• Customer relationship management.
• Microsoft Office Suite proficiency.
• Ability to work effectively in a fast-paced environment.

Benefits

• 401(k) matching
• Bonus based on performance
• Competitive salary (based on experience)
• Employee discounts
• Opportunity for advancement
• Paid time off (including holidays)
• Profit sharing
• Training & development
• Retirement plan eligibility
• Professional development opportunities