Purchasing & Inventory Coordinator – Manufacturing

Purchasing & Supplier Support

• Create and process purchase orders for inventory and non-inventory items based on demand, planning needs, and internal requirements.
• Communicate with suppliers to confirm orders, delivery schedules, pricing, lead times, and order status.
• Follow up on late, missing, or incorrect orders and assist with resolving supplier discrepancies.
• Maintain accurate purchasing data in ERP, inventory, and related business systems.
• Monitor supplier pricing, lead times, and delivery performance and escalate concerns as needed.
• Maintain organized purchasing records, reports, and supplier documentation.

Inventory Support

• Support inventory accuracy through reporting, reconciliation, and coordination with internal teams.
• Send weekly consignment pull reports.
• Reconcile consignment inventory quarterly for all consignment suppliers.
• Aid in inventory-related questions, discrepancies, documentation, and reporting.
• Work with operations, warehouse, and accounting teams to help resolve inventory and purchasing issues.

Administrative & Compliance Support

• Maintain documentation related to country of origin, supplier records, purchasing files, and compliance requirements.
• Ensure purchasing and supplier documentation is complete, accurate, and maintained according to internal requirements.
• Provide data entry, reporting, recordkeeping, and administrative support for purchasing and supply chain functions.
• Aid in audits related to inventory, supplier documentation, procurement, and compliance.
• Support continuous improvement efforts within purchasing, inventory, and supply chain processes.

Cross-Functional Coordination

• Partner with operations, warehouse, accounting, and other internal departments to support material flow and resolve purchasing or inventory issues.
• Communicate effectively with internal teams and external suppliers.
• Help identify opportunities to improve purchasing processes, inventory accuracy, reporting, and documentation.

Qualifications

• 2+ years of experience in purchasing, procurement, inventory support, materials, supply chain, or a related manufacturing support role preferred.
• Experience in a manufacturing, distribution, warehouse, or supply chain environment preferred.
• Associate’s or Bachelor’s degree in Business, Supply Chain, or a related field is a plus.
• Purchasing, procurement, supply chain, or inventory-related certification is a plus.
• Experience with ERP or inventory systems preferred.
• Strong Microsoft Excel skills preferred.
• Understanding of purchasing, inventory control, and supply chain processes preferred.
• Knowledge of import/export, country-of-origin, or supplier compliance documentation is a plus.

Skills & Competencies

• Strong attention to detail and accuracy.
• Excellent organization and follow-up skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong communication skills with both internal teams and external suppliers.
• Ability to identify problems, follow through on issues, and help drive resolution.
• High level of data integrity and confidentiality.
• Dependable, proactive, and able to work both independently and as part of a team.
• Comfortable working in a manufacturing environment and supporting cross-functional teams.