Purchasing and Inventory Coordinator

About the role

Purchasing Coordinator is responsible for organizing and maintaining spare parts inventory warehouse. Assists with the procurement of paper machine equipment, MRO (maintenance, repair, operation) supplies, office supplies, building materials, mobile equipment and contractor services related to the paper manufacturing facility.

Responsibilities

• Manage the Store Room order of material and equipment to meet requirements
• Manage inventory of spare parts and other consumables
• Cook up the delivery of supplies according to priorities and specifications
• Aid in negotiations for purchases, including annual contracts, long-term contracts and blanket orders
• Communicate with vendors and shipping companies to ensure that all critical deliveries arrive on time
• Prepare RFQ (request for quotation) and bid packages
• Aid in setting up of new vendors and subcontractors
• Type purchase orders
• Place approved orders
• Expedite outstanding purchase orders
• Aid accounting with invoice discrepancies
• Assist with reports and analysis to ensure timely procurement and cost control
• Highly organized and motivated, ability to multi-task, self-starter

Requirements

• Post-secondary educational degree (2 to 4 year degree from college, university, technical school, military, vocational or other advanced educational institution)
• MS Office, Google Workspace, SAP, Inventory Management System a plus
• Language Skills: English, negotiation skills
• Ability to read, analyze and interpret technical procedures, manuals, regulations, and codes
• Ability to write business reports and correspondence
• Ability to communicate effectively with suppliers, contractors, employees, and outside officials
• Clear, concise oral and written communication skills
• Knowledge of accounting principles needed
• Able to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, volume, and net present value. Able to apply concepts of algebra and geometry along with basic math (adding, subtracting, multiplying and dividing)

Qualifications

• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists
• Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form
• Highly organized and motivated, ability to multi-task, self-starter, must work well under pressure

Skills

• Microsoft office, word, excel and SAP a must
• Google Workspace (Calendar, Drive, Gmail, Docs, Sheets)
• Experience with Inventory Management Systems a plus

Benefits

N/A

Pay

N/A

Schedule

N/A