Public Service Specialist, Senior - Superior Court (0726)

Nature of Work

Under supervision performs administrative work of moderate difficulty; performs related work as assigned.

Typical Duties

• Coordinates and schedules specialized departmental functions, meetings, and travel
• Oversees an administrative unit's record management systems and databases
• Serves as lead staff
• May supervise employees as assigned
• Provides training to assigned staff
• Aids with special projects as assigned
• Prepares and maintains statistical and administrative reports
• Gathers and prepares information for budgetary purposes
• Creates, processes, and distributes confidential and sensitive documents and correspondence
• Captures and preserves departmental records
• Communicates and acts as liaison with other departments, agencies, and the public
• Attends meetings to represent the department
• Composes and types correspondence, contracts, reports, and other documents
• Researches pricing and vendors and prepares requisitions for needed goods and services
• Might perform research regarding grants and external sources of funding
• Takes and transcribes meeting minutes
• Receives and accounts for money

Essential Functions

• Sitting, walking, standing, crouching, stooping, kneeling, reaching, bending, and crawling for filing
• Working with and around others
• Dealing with interruptions
• Repetitive motion (hand/wrist/elbow/shoulder) for computer work, filing, copying etc.
• Vision acuity (near) for computer work and reading documents
• Hearing and speech for ordinary conversation
• Finger dexterity and touch for typing

Minimum Qualifications

• Four years of progressively responsible administrative or clerical experience
• OR, Associate’s degree and three years of progressively responsible administrative or clerical experience
• OR, Bachelor's degree and two years of progressively responsible administrative or clerical experience
• OR, Any equivalent combination of education, training and experience which demonstrates the ability to perform the duties of the position

Knowledge, Skills and Abilities

• Considerable knowledge of: Specialized terminology, procedures, and forms Records management Business English, spelling and arithmetic, punctuation and grammar Modern office practices, procedures, and equipment Rules and procedures of assigned department, including state and federal law
• Working knowledge of: Principles and practices of administration Skill in: Use of computer applications, including Microsoft Word, Excel, and/or database Use of modern office equipment Ability to: Make sound decisions independently and in accordance with regulations, policies and procedures Perform complex administrative functions with speed and accuracy Meet deadlines and maintain workflow Accurately maintain records and prepare reports Work safely and support the culture of workplace safety Establish and maintain effective working relationships with employees, other agencies and the public Follow written and verbal instructions Communicate effectively verbally and in writing

Employee Benefits

• Vacation/Annual Leave
• Sick Leave
• 10 Holidays Per Year
• Health Care Insurance
• Dental Plan
• Vision Plan
• Group Life Insurance
• Pre-Tax Deduction Plan
• Sick Leave Conversion Plan
• Personal Day Purchase Program
• Vacation Sell Back Program
• Tuition Reimbursement Program
• Wellness Program
• Long-Term Disability
• Az State Retirement System
• Employee Assistance Program
• On-going Training Opportunities
• Free bus transportation/EcoPass bus pass

Elective Coverage

• Dependent Medical, Dental, and Vision
• Supplemental Life (for employees & dependents)
• Flexible Spending Account
• Health Savings Account
• Tax-deferred investment program
• Accidental and Disability Insurance
• Short Term Disability

Required Question

Please submit a Cover Letter and Resume that is reflected on your application. Please describe your experience in the following areas:

• Office Management
• Finance/Budgets
• Project Management and Event Planning
• Supervisory Experience (training and mentoring.)