Operations Specialist - Superior Court (0726)

About the Role

Performs comprehensive and specialized administrative, clerical, and operational tasks in support of court operations, including judicial support, public assistance, Americans with Disabilities Act (ADA) coordination, reports, and event participation.

Responsibilities

• Preparation of court orders
• Assists defendants with ADA coordination in the courtroom
• Develops, updates, and documents standard operating procedures and workflow processes for Superior Court
• Prepares orders for set asides, restoration to rights, expungements, and criminal history
• Manages and responds to records requests
• Provides back-up coverage as a bailiff
• Conducts legal and procedural reviews and develops workflows
• Coordinates and assists with the Judicial Performance Review (JPR)
• Supports Senior Commissioners/Judges Pro Temp
• Provides back-up coverage for Judicial Assistants
• Makes travel arrangements, processes travel claims, and reconciliation statements
• Conducts weekly mail operations
• Responsible for supply management duties
• Reviews applicable statutes, rules, codes, and court orders on an ongoing basis and provides timely updates and guidance to judges and court staff
• Receives, reviews, and responds to records requests
• May assist with Transcript Coordination

Physical Requirements

• Essential functions include sitting, walking, standing, crouching, stooping, kneeling, reaching, bending, and crawling for filing
• Working with and around others
• Dealing with interruptions
• Repetitive motion (hand/wrist/elbow/shoulder) for computer work, filing, copying, etc.
• Vision acuity (near) for computer work and reading documents
• Hearing and speech for ordinary conversation
• Finger dexterity and touch for typing

Requirements

Three years of progressively responsible administrative or clerical experience; OR, any equivalent combination of education, training, and experience which demonstrates the ability to perform the duties of the position.

Skills

Knowledge of:

• Court procedures, legal terminology, and legal documents
• Applicable statutes, rules, codes, and administrative orders
• Business English, spelling, and grammar
• Standard office practices
• Principles of recordkeeping and document management practices

Skill in:

• Recognizing and maintaining the need for confidentiality in work assignments
• Use of computers and software including AJACS, JOLTS, CMS, and Microsoft Office
• Assessing, analyzing, identifying, and recommending solutions to problems
• Establishing and maintaining effective working relations
• Reviewing and processing legal documents with accuracy and attention to detail
• Researching and interpreting legal and procedural information

Ability to:

• Effectively manage conflicting priorities and stressful situations
• Work independently and make sound decisions in accordance with established guidelines
• Adapt to and integrate new computer programs into daily duties
• Prepare and maintain complex reports and records
• Work safely and support the culture of workplace safety
• Establish and maintain effective working relationships with judges, attorneys, other agencies, the public, and the media
• Follow verbal and written instructions
• Communicate effectively in a professional, confidential, and courteous manner, verbally and in writing
• Analyze complex problems and suggest appropriate solutions
• Exercise independent judgment and initiative to effectively carry out difficult assignments

Benefits

Coconino County offers a comprehensive employee benefits package to regular employees working 30 or more hours per week, including (pro-rated for regular part-time employees):

• Vacation/Annual Leave
• Sick Leave
• 10 Holidays Per Year
• Health Care Insurance
• Dental Plan
• Vision Plan
• Group Life Insurance
• Pre-Tax Deduction Plan
• Sick Leave Conversion Plan
• Personal Day Purchase Program
• Vacation Sell Back Program
• Tuition Reimbursement Program
• Wellness Program
• Long-Term Disability
• Arizona State Retirement System
• Employee Assistance Program
• On-going Training Opportunities
• Free bus transportation/EcoPass bus pass

Elective Coverage:

• Dependent Medical, Dental, and Vision
• Supplemental Life (for employees & dependents)
• Flexible Spending Account
• Health Savings Account
• Tax-deferred investment program
• Accidental and Disability Insurance
• Short Term Disability