Public Service Specialist- Clerk of Superior Court (0926)

About the role

Under supervision performs work of moderate difficulty in assigned field; performs related work as assigned.

Responsibilities

• Formats, composes and types correspondence and other documents from written drafts and dictating equipment on routine, complex and confidential matters
• Prepares reports and maintains records
• Receives, sorts, files and retrieves forms, correspondence and documents
• Updates, checks and completes records, forms and documents
• Verifies discrepancies and makes corrections
• Researches records and disburses information
• Establishes and maintains complex filing systems
• Schedules, gathers materials and prepares agenda for various meetings
• Takes and transcribes minutes of meetings and other proceedings
• Maintains control and assures availability of files and other materials
• Establishes and maintains complex filing systems
• Answers questions requiring knowledge of departmental rules and procedures
• Exercises discretion and judgment on minor administrative decisions
• Processes and distributes confidential and sensitive documents
• May maintain department budget accounting records
• May answer and route incoming phone calls
• Essential functions: sitting, walking, standing, crouching, stooping, kneeling, reaching, bending and crawling for filing; working with and around others; dealing with interruptions; repetitive motion (hand/wrist/elbow/shoulder) for computer work, filing, copying etc.; vision acuity (near) for computer work and reading documents; hearing and speech for ordinary conversation; finger dexterity and touch for typing

Requirements

• Two years' experience in performing clerical or administrative work within subject area
• OR Associate's degree and one year experience in performing clerical or administrative work within subject area
• OR any equivalent combination of education, training and experience which demonstrates the ability to perform the duties of the position

Qualifications

• Previous court, law enforcement, or legal office experience
• Experience using a case management system daily for data entry and records
• Experience with cash handling and customer service
• Position is non-exempt from overtime
• Position is safety sensitive

Skills

• Considerable knowledge of Business English, spelling and arithmetic, punctuation and grammar
• Office practices and procedures
• Skill in use of computer systems, Microsoft Suite, and other office machines
• Report preparation
• Ability to compose correspondence dealing with technical and complex matters
• Exercise sound independent judgment on a variety of problems in accordance with established departmental policies and procedures
• Prioritize, plan and carry out assignments
• Work safely and support the culture of workplace safety
• Establish and maintain effective working relationships with employees, other agencies and the public
• Follow written and verbal instructions
• Communicate effectively verbally and in writing

Benefits

• Vacation/Annual Leave