Project Support Coordinator

Overview

We are looking for a detail-oriented Project Coordinator to support procurement operations in Richmond, Virginia. This long-term contract position will help keep sourcing initiatives organized by managing documentation, monitoring schedules, and coordinating communication across internal teams and external suppliers. The role also contributes to intake management, workflow prioritization, and process improvements that strengthen consistency, visibility, and compliance throughout procurement activities. This position follows a hybrid schedule with remote work on Monday and Friday and onsite work Tuesday through Thursday.

Responsibilities

• Coordinate procurement-related projects by organizing tasks, tracking milestones, and helping ensure deadlines and deliverables are met.
• Maintain accurate records, files, and supporting documentation to promote transparency and consistency across procurement activities.
• Serve as a central point of communication between procurement staff, internal departments, and suppliers to keep work progressing smoothly.
• Manage the intake of procurement requests, helping assess urgency, assign priorities, and balance departmental workload effectively.
• Use SharePoint and related tools to structure information, improve reporting visibility, and support efficient team collaboration.
• Monitor project status, dependencies, and schedules, and provide updates to stakeholders on progress and potential issues.
• Arrange meetings, document outcomes, and follow up on action items to support timely execution of procurement initiatives.
• Identify opportunities to enhance workflows, tools, and operational processes while aligning work with organizational policies and applicable regulations.
• Support quality assurance efforts by reviewing procurement documentation and helping maintain process accuracy and compliance.

Requirements

• Experience coordinating projects, programs, or operational activities in a procurement, contract administration, or related business environment.
• Strong written and verbal communication skills with the ability to work effectively across internal teams and external supplier contacts.
• Demonstrated ability to manage documentation, track timelines, and maintain attention to detail in a fast-paced setting.
• Proficiency with SharePoint or similar collaboration platforms used for document management, workflow support, and status tracking.
• Ability to prioritize competing requests, monitor dependencies, and keep multiple assignments moving forward simultaneously.
• Familiarity with procurement processes, policy-driven work, and compliance requirements in an organizational setting.
• Experience scheduling meetings, capturing follow-up actions, and preparing clear project or status updates for stakeholders.

Benefits

• Medical, vision, dental, and life and disability insurance available to contract/temporary professionals.
• Eligibility to enroll in the company 401(k) plan for hired contract/temporary professionals.
• Access to free online training.
• Competitive compensation.