Project Support Coordinator

Careerscape is recruiting on behalf of our client, a growing construction and project management firm in the Phoenix area, for a detail-oriented Project Support Coordinator. This hybrid role sits at the center of project operations, keeping schedules, documentation, and communication flowing smoothly between project managers, field teams, subcontractors, and clients. It is an excellent opportunity for someone who enjoys structure, problem-solving, and being the person who keeps a project on track. Day to day, you will juggle shifting priorities, track deadlines across multiple active projects, and act as the go-to point of contact for status updates, documentation requests, and scheduling coordination. The role suits someone who is naturally organized, communicates clearly under pressure, and takes satisfaction in turning chaos into a clean, well-run process. You will work closely with project managers and site teams, so comfort collaborating across disciplines and following up without being asked twice is essential. COMPENSATIONThe salary range for this role is $58,000 - $72,000 per year, based on experience and qualifications. Additional compensation and benefits details will be shared during the hiring process. ResponsibilitiesCoordinate day-to-day administrative and logistical support for active project teamsMaintain accurate project schedules, budgets tracking sheets, and status reportsPrepare, organize, and distribute project documentation including contracts, change orders, and permitsServe as a primary point of contact for subcontractors, vendors, and clients regarding scheduling and documentationTrack project milestones and proactively flag potential delays or issues to project managersAssist with meeting coordination, agenda preparation, and follow-up action item trackingMaintain organized digital and physical filing systems for project recordsSupport procurement processes including purchase orders and invoice trackingAssist in onboarding new subcontractors and maintaining compliance documentationGenerate regular progress reports for internal and client-facing stakeholders Requirements2 or more years of experience in project coordination, administrative support, or a related roleStrong organizational skills with the ability to manage multiple projects simultaneouslyProficiency in Microsoft Office and project management or scheduling softwareExcellent written and verbal communication skillsAbility to work independently while collaborating across cross-functional teamsHigh attention to detail and comfort working with deadlines and shifting prioritiesExperience in construction, real estate, or a related project-driven industry preferredAssociate or bachelor's degree in business, construction management, or related field preferredAbility to commute to the Phoenix, Arizona office for hybrid work schedule BenefitsMedical, dental, and vision insurance401k retirement plan with company matchPaid time off and paid holidaysHybrid work schedule with flexibilityProfessional development and training opportunitiesLife and disability insuranceEmployee assistance programCasual and collaborative office environment ABOUT CAREERSCAPECareerscape is a staffing and recruiting firm connecting talented professionals with employers across administration, operations, healthcare, finance, technology, customer support, and professional services. APPLICATION NOTICECareerscape is supporting the hiring process for this client opening. By applying, you agree that Careerscape may review your application, contact you regarding this opportunity, and share your information with the hiring client for consideration. Careerscape may also contact you regarding future opportunities that align with your qualifications. EQUAL OPPORTUNITY STATEMENTCareerscape and its hiring partners are equal opportunity employers. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, disability, protected veteran status, or any other status protected by applicable law. FOR EMPLOYERSCareerscape is a staffing and recruiting firm connecting professionals with leading employers. We fill critical roles through Direct Hire, Contract Staffing, Temporary Staffing, and Executive Search — each backed by industry-specialized recruiters. For support for your business, visit cs-recruiters.com/hire-talent/.