Project Support Coordinator

Responsibilities

• Maintain CMMS database including ensuring proper categorization and timely dispatching of technicians, equipment history and status.
• Generation of work orders, and overall operation of CMMS system to maintain contract compliance.
• Maintain critical inventory tracking system for air filters, PPE, maintenance parts, etc.
• Finance, contract management, admin support functions.
• Maintain Preventative Maintenance schedule in CMMS system.
• Schedule vendors for work on site and document when work is completed.
• Absorb Contract Deliverable Requirements, including gathering data and building reports.
• Attend various meetings; document and distribute meeting minutes.
• Respond to telephone calls and greet visitors at site; be the main POC for the project community including tenants and client via email and phone.
• Effectively communicate and interact with persons of diverse backgrounds and abilities.
• Compose various forms of correspondence to maintain clear communications with all end users.
• Cook up monthly safety meetings for site.
• Organize and maintain various filing systems, including SharePoint.
• Provide back up for site purchasing duties; create POs, invoice resolution, etc.
• Absorb scheduling and organizing project activities including meetings, training, etc.
• Perform general office duties for site including research.

Qualifications

• 3 years’ experience in a Facilities, Property management or Construction environment.
• Proficiency in Microsoft Office Suite; Outlook, Excel, Word required.
• Exceptional customer service skills, excellent verbal and written communications skills are required.
• Experience with a CMMS software.
• Ability to perform sensitive and confidential tasks.
• Determine work priorities, work independently, and follow through on tasks.
• Ability to comprehend contract language, implement and apply as needed to ensure contract deliverables and compliance are achieved.
• Experience in an HR group and bilingual abilities are a plus.