Project Manager / Superintendent

Key Responsibilities

• Manage and lead the proposal process from RFP release through site walks, ITB bidding, estimate compilation, and client interview presentations.
• Write technical proposals in response to RFPs/RFQs/RFIs, including executive summary, relevant experience, pricing approach, technical qualifications, compliance requirements, and company background.
• Prioritize writing assignments, coordinate inputs from internal contributors, and manage deadlines.
• Monitor solicitation addenda/changes and update proposal content as needed.
• Partner with leadership to develop win themes/strategies and ensure a polished, on-brand submission.
• Establish, update, and communicate the Master Project Schedule and manage execution against milestones.
• Manage project budgets and financial reporting; interpret reports to ensure adherence and identify risks early.
• Provide leadership in risk evaluation, contract negotiations, fee/pricing decisions, and change management.
• Keep management informed on project progress, budget status, and key risks through regular updates/meetings.
• Support and drive utilization of Ellipsis Construction initiatives, standards, and technologies.
• Open and close the job site; remain until subcontractor field work is complete.
• Manage day-to-day construction activities to ensure work is installed per approved contract documents.
• Lead field coordination: scheduling, delivery sequencing, logistics, quality control, and trade staffing needs.
• Serve as the primary day-to-day liaison with owners, architects, engineers, and trade partners.
• Own project documentation systems and ensure timely, accurate completion of RFIs, submittals, meeting minutes, punch lists, safety documentation, and daily logs.
• Coordinate support from virtual assistants/team members (as applicable), while maintaining final accountability for completeness and quality.
• Process all submittals with support from virtual assistants.
• Foster and enhance relationships with architects, subcontractors, and vendors.
• Communicate proactively and respectfully with Admin and all team members; resolve issues with a solutions-first approach.
• Maintain strong customer service and expectation-setting throughout the project lifecycle.
• Work with accounting software/processes to initiate pay applications and follow up to ensure timely payment.
• Lead project closeout: punch completion, turnover documentation, warranty information, and final financial reconciliation.
• Lead, supervise, and develop Ellipsis Construction virtual assistants and field staff.
• Provide performance feedback and input into (or completion of) performance appraisals.
• Provide leadership that fosters an environment of diversity and inclusion.

Required Qualifications

• Demonstrated experience delivering commercial construction projects, ideally tenant improvement or fast-paced interior projects.
• Proven ability to manage multiple concurrent projects and shifting priorities while maintaining quality and documentation standards.
• Strong working knowledge of:
• Construction means/methods, sequencing, and coordination
• Budgeting, cost controls, and schedule management
• RFI/submittal workflows, meeting cadence, and closeout requirements
• Strong proposal writing and coordination skills (RFP/RFQ/RFI responses).
• Excellent communication skills—written, verbal, and client-facing.
• Comfortable working in both the office/admin side of delivery and actively leading in the field.
• Proficiency with common construction and business tools (construction management platforms, document control, spreadsheets, email/calendar, etc.).

Preferred Qualifications

• OHS training and/or strong safety leadership background.
• Experience in negotiated work, hard bid, and/or public-sector style solicitations.
• Familiarity with sustainability practices and construction technology tools that improve coordination and reduce rework.

Work Environment & Physical Requirements

• Combination of office work and active jobsite work.
• Ability to move around job sites, climb stairs/ladders as needed, and work in varying site conditions.
• Ability to lift/carry light-to-moderate materials (typical jobsite requirements) and wear PPE as required.

Background Check / Site Security Requirement

• This position may require assignment to projects with specific badging or security requirements, which may require the Company, Owner, or a third party to conduct a drug, criminal, or other background check.

Equal Opportunity

• Ellipsis Construction is an equal opportunity employer. We are committed to creating an inclusive environment for all employees.