Project Management Coordinator

Local candidates only. No sponsorship available. No agency referrals.

About the Role

Lief Labs is a premier formulation, product development, and manufacturing partner for leading dietary supplement brands. Our world-class R&D and Product Development teams create innovative, great-tasting formulations, while our state-of-the-art cGMP manufacturing facility delivers scalable, turnkey solutions that help entrepreneurial companies build and grow successful brands.

Lief is seeking a highly organized and detail-oriented Project Management Coordinator to join our Product Development team in Valencia, CA. In this critical role, you will help drive the successful development and launch of new products by supporting cross-functional projects from concept through commercialization. If you thrive in a fast-paced environment, enjoy coordinating multiple priorities, and have experience in the nutraceutical, pharmaceutical, or regulated manufacturing industry, we want to hear from you. This is an exciting opportunity to partner with teams across Product Development, Finance, Quality, Operations, and Regulatory Affairs while building your project management expertise and making a meaningful impact on innovative product launches.

Responsibilities

• Support Project Managers with planning, execution, monitoring, and completion of development projects.
• Ensure project activities align with established goals, timelines, and deliverables.
• Track project milestones and proactively follow up on action items.
• Coordinate project schedules and timelines across multiple departments.
• Partner with Finance and project stakeholders to monitor budgets and project costs.
• Help ensure project resources are effectively allocated and utilized.
• Identify potential project risks, delays, or bottlenecks.
• Assist in developing mitigation plans and escalating issues when necessary.
• Support teams in resolving challenges and maintaining project momentum.
• Prepare and maintain project plans, timelines, status reports, and supporting documentation.
• Monitor project performance and provide updates to stakeholders and leadership.
• Maintain accurate project records and documentation throughout the project lifecycle.
• Facilitate project meetings and provide updates on key milestones and challenges.
• Document meeting minutes, action items, and project decisions.
• Foster collaboration and alignment among cross-functional teams.
• Communicate project objectives, expectations, and timelines effectively.
• Support adherence to company standards, regulatory requirements, and quality expectations.
• Help ensure projects are executed in compliance with applicable industry regulations and internal procedures.

Requirements

• Associate's or bachelor’s degree in business management or a related field.
• Minimum of 3 years of project coordination, project support, or related experience.
• Experience supporting projects within a regulated environment such as the nutraceutical, pharmaceutical, food supplement, or related industry.
• Proficiency with project management tools and software.
• Strong organizational skills with the ability to manage multiple priorities simultaneously.

Preferred Qualifications

• Experience supporting product development projects from concept through launch.
• Understanding of pharmaceutical or nutraceutical quality standards and regulatory requirements.
• PMP certification is a plus.
• Interest and willingness to pursue PMP certification within 1-2 years.

Skills

• Exceptional written and verbal communication skills
• Strong analytical thinking and problem-solving abilities
• Excellent attention to detail and project follow-through
• Ability to build relationships across cross-functional teams
• Strong organizational and time-management skills
• Adaptability in a dynamic and fast-paced environment
• Proactive mindset with a continuous improvement approach

Benefits

• Medical, Dental, and Vision Insurance
• 401(k) with Company Participation
• Life Insurance
• Wellness Benefits
• Education Reimbursement Program
• Paid Time Off (PTO)

Pay

Hourly Rate: $26.00 - $35.00 per hour. Starting pay is determined by several factors including experience, skills, education, training, and market conditions.

Physical & Work Environment

This position requires occasional standing, walking, bending, kneeling, and lifting up to 15 pounds. Work is performed in a professional environment with low-to-moderate noise levels. Employees may be exposed to raw materials that include common allergens such as milk, eggs, fish, shellfish, tree nuts, peanuts, wheat, and soy.