Project Management Coordinator

Key Responsibilities

• Support Project Managers in the successful delivery of projects on time, within budget, and with a high level of accuracy
• Aid in the preparation and management of submittals, project documentation, and closeout materials
• Coordinate vendor deliverables, including procurement, tracking, and on-time delivery of materials
• Monitor project costs and support budget management to ensure profitability and timely project closeout
• Partner with vendors and internal service teams to coordinate schedules, resources, and service-related activities
• Track project progress and provide regular status updates and detailed reports to stakeholders
• Attend project meetings, document key discussions and action items, and communicate updates to relevant teams
• Collaborate with internal departments (service, accounting, insurance, etc.) to support project execution and documentation needs

Qualifications

• Strong experience in project coordination, administrative support, or a related field required, (preference for experience working with documentation such as submittals, change-orders, close-outs, RFI’s, etc.)
• Strong communication and organizational skills
• Ability to manage multiple priorities in a deadline-driven environment
• High attention to detail, especially with documentation and data accuracy
• Proficiency in Microsoft Office (Excel, Word, Outlook, Teams)
• Experience supporting Project Managers or working on multi-phase projects preferred
• Exposure to electrical equipment, power systems, or similar technical industries is a plus

Pay & Benefits

Pay: $26 - $33 per hour (dependent on experience)
Bonus: 5% bonus potential
Benefits: Medical/dental/vision insurance, 401(k) with company match, Holidays & competitive PTO, Company laptop & cell phone