Project Coordinator, SUE

About the role

CobbFendley is seeking an experienced SUE Project Coordinator in our Austin office.

Responsibilities

• Setup and close out all projects assigned by the Project Manager in adherence with Company guidelines.
• Aid Project Manager with the weekly review of time charged to projects and coordinate with the project team to correct issues.
• Aid Project Manager with invoicing and accounts receivable (AR) including invoice review such as rate and billing specifications, receipt and review of subconsultant invoices to ensure contract compliance, submission, collections, and reporting on unbilled or outstanding accounts.
• Aid Project Manager to develop and maintain spreadsheets for budget and schedule tracking including weekly report documentation such as progress updates, meeting minutes, comment logs, change order log, submittal log, and schedule updates.
• Aid Project Manager to monitor and escalate concerns related to the financial aspects of projects to ensure healthy project financials and meet established Company goals including utilization, effective multiplier, etc.
• Aid Project Manager with facilitating new and existing client and subconsultant contracts including scope and fee modifications (Change Orders).
• Support document control to ensure effective and accurate project document management (i.e., permit coordination, RFI tracking and resolution, right of way correspondence, etc.).
• Prepare and file various project related documents, reports, and estimates, including processes and procedures.
• As requested by the Project Manager, attend meetings and/or coordination efforts with internal or external clients.
• Coordinate with various utility owners, municipalities, subcontractors, and team members throughout the project.
• Aid project team to identify various jurisdictions permitting processes, prepare and submit applications through various means and/or systems, track and manage permit status and approvals, identify and escalate permitting issues (i.e., denials, etc.).

Requirements

• Emerging Experience: Basic understanding and minimal practical experience; requires guidance and supervision. 1+ years of professional experience within the AEC industry, including 1 year under the tutelage of a Project Coordinator I+.
• Knowledge: General project management methodologies and lifecycle, industry standards, city, state, and federal rules and regulations, tools and software (i.e., Microsoft suite, Vantagepoint, Smartsheet, Google Earth, Adobe and/or Bluebeam etc.), and quality management required.
• Skills: Initiative, communication, time management including strict deadlines, organization, ability to juggle competing priorities, attention to detail and problem-solving required. Ability to think strategically, adapt to competing priorities, execute and delegate, communicate and collaborate, and perform tasks with a high level of accuracy required.

Qualifications

• Education: Bachelor's degree in Engineering, Surveying, or a related field.
• Experience: 1+ years of professional experience within the AEC industry, including 1 year under the tutelage of a Project Coordinator I+.

Skills

• Initiative
• Communication
• Time Management
• Organization
• Attention to Detail
• Problem-Solving
• Strategic Thinking
• Adaptability
• Execution and Delegation
• Collaboration
• Accuracy
• Quality Management
• Project Management Methodologies
• Industry Standards
• City, State, and Federal Rules and Regulations
• Tools and Software (Microsoft Suite, Vantagepoint, Smartsheet, Google Earth, Adobe and/or Bluebeam)

Benefits

• Competitive compensation package with comprehensive benefits including 401(k) Matching and Profit-sharing Contributions; Employee Stock Ownership Plan (ESOP); Health, Vision, and Dental Insurance; Short-Term and Long-Term Disability Insurance; Employer Funded and Voluntary Life Insurance; Tuition Reimbursement; and Continuing Education Programs.
• Paid Parental Leave (FMLA-eligible employees will receive fully paid leave in the amounts of eight (8) weeks for maternity cases and two (2) weeks for paternity or adoptions cases).
• Winter Holiday (Extended office closure from December 25 through January 1 to relax and enjoy the holidays).
• CobbFendley Cares focuses on STEM Education, Hunger Relief, and Sustainable Solutions.

Pay

Competitive compensation package with comprehensive benefits including 401(k) Matching and Profit-sharing Contributions; Employee Stock Ownership Plan (ESOP); Health, Vision, and Dental Insurance; Short-Term and Long-Term Disability Insurance; Employer Funded and Voluntary Life Insurance; Tuition Reimbursement; and Continuing Education Programs.

Schedule

This is a full-time position, generally 40 hours per week, however, hours may fluctuate depending on department needs including the use of overtime. CobbFendley’s standard operating hours are Monday through Friday, 7:30 AM to 4:30 PM CST. Generally, employees receive a 1-hour unpaid lunch break free of duty. Please note, operating hours and lunch hours may differ based on project workload, primarily for field staff.

Work Location Flexibility

This position is eligible for a hybrid schedule once the training period is complete as established by the department.

Equal Employment Opportunity

Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, genetic information, disability, status as a protected veteran, or any other protected category under applicable federal, state, and local laws.

MISCELLANEOUS

• Pre-Employment Screenings: All offers of employment at CobbFendley are contingent upon the prospective employee passing a drug screening, physical exam (if applicable), and various background verifications (including but not limited to 10-year history of the county, state, federal, and a 5-year history of motor vehicle records).
• External Recruiting Agencies: CobbFendley does not and will not accept unsolicited resumes under any circumstances from independent recruiters, recruiting agencies, or similar entities.
• Work Authorization + Sponsorship: Cobb, Fendley & Associates, Inc. participates in E-Verify. E-Verify is an Internet-based system operated by the Department of Homeland Security (DHS) in partnership with the Social Security Administration (SSA).
• Applicant Accommodations: Consistent with the Americans with Disabilities Act (ADA) it is the policy of CobbFendley to provide reasonable accommodation when requested by a qualified applicant or candidate with a disability, unless such accommodation would cause an undue hardship for the Company.
• Drug-Free Workplace Conditions: Medication Disclosure Employees and job applicants shall receive notice of the most common medications, either by brand name, common name, or chemical name, that may alter or affect a drug test. A list of such medications shall be developed by the Agency for Health Care Administration.
• List of Drugs for Testing: A list of all drugs for which the employer will test can be supplied upon request, described by brand name, common name, or chemical name.