Project Coordinator II-Pediatrics Administration

About the role

The Project Coordinator II assists in creating and executing plans for complex projects which fall outside the regular operations of the department. The role involves following projects through all phases, including development of the project plan and ensuring adherence to the plan, as well as oversight of the project budget. A project is defined as having a timeline with a beginning and end date.

Responsibilities

• Establishes coordination of complex project activities and ensures the quality, timeliness, and integrity of ongoing projects and schedules. Complex projects typically affect several departments or the entire institution and have large budgets requiring oversight.
• Develops and maintains a detailed project schedule, including administrative tasks, and ensures adherence to deadlines.
• Coordinates and leads assigned project activities, ensuring assignments are completed. May allocate work to team members and provide input to management regarding team member performance.
• Partners with managers, outside contractors, vendors, and consultants as required for the project.
• May develop and maintain project budgets, monitor budget expenses, and ensure payments are accurately charged to the project. May handle financial management items such as supply orders and payment authorizations.
• Organizes, leads, and facilitates project-related meetings, including creating agendas and preparing materials. Prepares and/or edits meeting minutes, presentations, and tables.
• Monitors project deliverables and timelines, notifies management of issues, and takes corrective actions as needed.
• Maintains detailed records and documentation of project activity and may develop uniform procedures for storing and keeping appropriate documentation. Provides feedback to communicate project findings as appropriate.
• May ensure all necessary communications are made timely and accurately with project members.
• May develop reports and other deliverables as assigned.
• Tracks project changes and produces updated schedules as required.
• Develops test scenarios if applicable to the position, project, or department.
• May be responsible for conference travel planning and departmental correspondence related to the project.
• Performs other related duties.

Requirements

• Bachelor’s degree required, or equivalent education and work experience.
• 3 years of relevant experience required.

About the employer

The Mount Sinai Health System is committed to fostering an environment where everyone can contribute to excellence. We share a common dedication to delivering outstanding patient care and transforming healthcare through innovation, education, and research.

Mount Sinai Health System is one of the largest academic medical systems in the New York metro area, with more than 48,000 employees across eight hospitals, over 400 outpatient practices, more than 300 labs, a school of nursing, and a leading school of medicine and graduate education. The system advances health for all people by tackling complex healthcare challenges, leveraging innovative approaches such as artificial intelligence and informatics while prioritizing patients’ medical and emotional needs.

Mount Sinai is consistently ranked among the top hospitals by U.S. News & World Report, including high "Honor Roll" status, and is recognized for excellence in specialties such as geriatrics, cardiology, diabetes/endocrinology, and more. The Icahn School of Medicine at Mount Sinai is ranked No. 11 nationwide in National Institutes of Health funding.

Pay

The salary range for this role is $66,482.07 - $74,250 annually. Actual salaries depend on experience, education, and operational need and do not include bonuses, incentive pay, or other forms of compensation or benefits.