Project Coordinator-Fire

About Us

Johnson Controls is a global leader in thermal management, mission-critical building systems, energy efficiency, and decarbonization. We help customers use energy more productively, reduce carbon emissions, and operate with precision and resilience in industries such as data centers, healthcare, pharmaceuticals, advanced manufacturing, and higher education. With over 140 years of experience, Johnson Controls delivers performance where it matters most, backed by advanced technology, lifecycle services, and an industry-leading field organization.

What We Offer

• Competitive salary
• 15 days of paid vacation, holidays, and sick time in the first year
• Comprehensive benefits package including 401K, medical, dental, and vision care (available day one)
• Extensive product and on-the-job/cross-training opportunities
• Encouraging and collaborative team environment
• Dedication to safety through our Zero Harm policy

Responsibilities

• Assist Construction Managers and Project Managers with coordination and documentation
• Order equipment for fire alarm, suppression, and sprinkler projects
• Handle day-to-day general office duties as assigned
• Upload and maintain projects and contracts via Job Design/BBI
• Monitor status of small projects (fire alarm, suppression, sprinkler)
• Communicate with customers and sales reps regarding material and labor requirements
• Ensure required engineering is performed to meet customer expectations
• Coordinate with TIS supervisor and/or construction manager for customer labor requirements
• Order equipment and ensure timely delivery to customers
• Report project status to department managers
• Process change orders, release equipment, and handle filing, Certificate of Insurance, and warranty letters
• Compile billing backups such as Certified Payroll and work tickets
• Handle customer/contract disputes as needed
• Coordinate delivery of equipment to job sites
• Coordinate delivery of close-out documents
• Create purchase orders for subcontractors
• Procure and verify project schedules
• Attend work-in-progress meetings
• Track project RFIs, change orders, and other pertinent documentation
• Coordinate and follow up with the sales team regarding project bookings and releasing jobs from COE/credit holds
• Assist with Accounts Receivable (AR)
• Act as a facilitator and point-person for information sharing between OTC, District, and select customers
• Support dispute resolution when requested by AR collectors or the dispute team
• Contact customers for DMS or simple inquiries as needed

Requirements

• Proficient in Microsoft Windows, Word, Excel, and PowerPoint
• Knowledge of ACE, OASys, and Job Cost Systems
• Valid driver's license with a good driving record
• High school diploma or equivalent
• Ability to multi-task and prioritize assignments with strong adherence to deadlines
• Excellent verbal and written communication skills
• Organized, detail-oriented, and self-motivated
• Must pass a pre-employment background check and drug screen
• Positive attitude, punctuality, and accountability

Preferred Qualifications

• Associate degree
• 3 to 5 years of related experience
• Experience in a high-volume, customer service–oriented position
• Electrical/construction industry experience

Pay

Hourly range: $26–$39 (determined by education, experience, knowledge, skills, abilities, internal equity, location, and market alignment).