Project Coordinator [AQ-13465]

About the Role

A leading organization dedicated to advancing healthcare and delivering exceptional patient experiences is seeking a highly organized and proactive professional to take on a pivotal role managing diverse projects, streamlining administrative processes, and ensuring seamless departmental functioning. This dynamic environment fosters innovation and collaboration, empowering teams to make a significant impact on the well-being of the community it serves.

Responsibilities

• Perform administrative duties including verification forms, IT provisioning, and processing reimbursements.
• Assist in managing various projects from inception to completion, ensuring appropriate resource utilization and timely documentation of project phases.
• Provide leadership and support across financial management, human resources, communications, purchasing, and inventory management.
• Coordinate departmental activities and serve as a key liaison between internal teams, customers, and external vendors.
• Manage individual projects, identify areas for improvement, and facilitate workshops and committee meetings.
• Offer expertise in administrative processes and paperwork flow, ensuring smooth departmental operations.
• Support human resources functions by providing policy and procedure guidance, ensuring timely submission of evaluations, coordinating new employee hiring, and conducting initial department orientation.
• Oversee equipment and supplies, conduct inventory reviews, prepare facility reports, and track cost management efforts.
• Coordinate and manage various events.
• Facilitate support requests from various departments and ensure new hires are equipped with necessary resources at the right place and time.
• Participate in special projects and complete assigned tasks within specified timeframes.

Requirements

• High school diploma or equivalent.
• 3+ years of work experience in a similar project coordination or administrative support role.
• Excellent organizational and problem-solving skills with the ability to prioritize multiple, diverse tasks effectively.
• Demonstrated ability to manage multiple changing priorities in a fast-paced environment.
• Ability to work effectively both independently and collaboratively within a team.
• Proactive approach to seeking out and obtaining information.
• Strong judgment and discretion, especially when handling confidential information.
• Exceptional written and verbal communication skills.
• Ability to communicate clearly, professionally, and maintain composure with all levels of staff and external partners.
• A professional and responsible approach to all assigned duties.
• Proficiency in creating and managing accurate file systems consistent with standard office practices.
• Critical thinking and time management skills to develop effective work plans.
• Interest and ability to learn new software programs as required.
• Intermediate proficiency with standard office software systems including word processing, spreadsheets, and presentation tools, as well as general office equipment.
• Commitment to following safety policies and incorporating ergonomic principles.
• Experience with hospital credentialing processes.

Preferred Qualifications

• Associate's Degree or Bachelor's Degree.
• Understanding of hospital credentialing processes.
• Extensive knowledge and understanding of healthcare organization structures.

Schedule

Monday – Friday, 7:00 AM – 3:30 PM or 7:30 AM – 4:00 PM.

Benefits

• Subsidized health, vision, and dental plans.
• Paid sick leave.
• Retirement plans with a match.
• Free online training through Aquent Gymnasium.