Project Coordinator 1

About the role

We are looking for a highly organized Project Coordinator 1 to support onsite relocation and move management activities in Virginia. This is a Contract position that plays a central role in coordinating project logistics, maintaining accurate records, and keeping communication flowing among clients, vendors, and internal teams.

Responsibilities

• Coordinate calendars, meeting logistics, and workspace reservations to support relocation planning and daily project activity.
• Prepare project documentation, status materials, and proposal support items to help the team launch and manage client engagements effectively.
• Track incoming move-related requests, organize required details, and guide each request through completion with timely follow-up.
• Develop and distribute relocation notices, move packets, labels, and other client-facing materials to keep all parties informed and prepared.
• Support onsite move execution by conducting pre-move and post-move inventories, posting signage, monitoring check-in and check-out activity, and overseeing movers during scheduled events.
• Review vendor and subcontractor billing against purchase orders or service agreements to help confirm accuracy and resolve discrepancies.
• Maintain current occupancy, move, and project records in designated systems to ensure reliable reporting and data integrity.
• Partner with property management, facilities teams, installers, and outside vendors to coordinate furniture changes, space updates, and related move services.
• Escalate unresolved issues, communicate project risks to leadership, and assist with post-move support activities as needed, including ergonomic request coordination and help desk follow-up.

Requirements

• Strong written and verbal communication skills with the ability to interact professionally with internal teams, vendors, and executive-level clients.
• Demonstrated attention to detail and the ability to stay organized while managing several tasks and deadlines at once.
• Ability to work effectively both independently and as part of a collaborative team in an onsite environment.
• Experience using Microsoft Office applications for scheduling, documentation, reporting, and general administrative support.
• Solid interpersonal skills and a customer-focused approach to handling requests, issues, and day-to-day coordination.
• Comfort working with operational procedures, policies, invoices, purchase orders, and project-related documentation.
• Flexibility to adjust work hours and travel when business needs require additional onsite support.

Benefits

Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan.