Project Coordinator

About the role

We are seeking candidates for various roles in Southern California, offering a mix of temporary to hire and permanent positions. Positions range from $23.75 to $250,000 annually, with varying schedules and locations.

Responsibilities

• Lead day-to-day execution of assigned projects by aligning schedules, resources, and priorities across production, quality, and engineering teams.
• Cook up cross-functional efforts to keep initiatives on track, resolve obstacles quickly, and support delivery, quality, and productivity targets.
• Maintain organized project documentation, departmental records, and reporting related to materials, workflow, and performance outcomes.
• Support compliance with safety expectations, quality procedures, and applicable operational standards throughout project activities.
• Contribute to continuous improvement efforts by identifying opportunities to streamline workflows, reduce waste, and strengthen overall execution.
• Coordinate the Director’s calendar by organizing appointments, meetings, and schedule changes to support daily priorities and project deadlines.
• Arrange business travel plans, build itineraries, and confirm logistics to ensure efficient and well-planned trips.
• Create meeting summaries, status updates, reports, and technical overviews that clearly capture key discussions and action items.
• Translate business needs into organized, prioritized requirements and maintain a clear backlog for execution teams.
• Oversee project financials by tracking budgets, reviewing variances, and preparing forecasts to support informed leadership decisions.
• Manage change order controls to ensure additional work is accurately priced, formally approved, and financially recovered before execution begins.
• Provide financial oversight and cost governance for projects in Anaheim, California.
• Oversee day-to-day operational activity across community safety programs and take prompt action when urgent issues arise.
• Work with external organizations and service partners to launch and manage coordinated support efforts for community-focused initiatives.
• Collaborate with reporting and response stakeholders during fire-related incidents to help ensure timely updates and appropriate public notifications.
• Review AI-supported request workflows, identify situations that require heightened attention, and escalate serious matters to the appropriate local authorities.
• Evaluate repetitive manual tasks, recommend automation opportunities, and partner with engineering teams to improve operational efficiency.
• Provide day-to-day support to the Director of Development in Woodland Hills, California.

Qualifications

For all positions, candidates must have relevant experience, strong communication skills, and the ability to work independently and collaboratively. Specific qualifications vary by role but typically include project management, coordination, and financial oversight experience.

Benefits

Our company offers competitive compensation packages, flexible schedules, and a supportive work environment. Details on benefits are provided in the job descriptions above.

Pay

Hourly rates range from $23.75 to $65, with some positions offering annual salaries between $150,000 and $250,000.

Schedule

Schedules vary by role, with options ranging from temporary to hire positions to permanent full-time roles. Some positions may offer remote eligibility or on-call rotations.