Project Coordinator

About the role

The Project Coordinator assists project leads to ensure projects are completed on time. May oversee small parts of the larger project and is primarily responsible for administrative tasks. Responsible for coordinating stakeholders, attending meetings, and driving projects.

Responsibilities

• Schedules and/or facilitates meetings as needed for projects, business unit meetings, and design review meetings to support the development and progression of projects.
• Captures minutes and action items for disbursement to attendees; follows up on action items assigned to owners and reports back on status to team and attendees.
• Works closely with Project Leads to create project plans for commercialization and/or department projects, primarily using standard templates.
• Assists teams in checking documentation and/or processes required to complete project activities and meet project deliverables.
• Utilizes the company’s electronic Project Lifecycle Management (PLM) System (Oracle Agile) to create, update, and maintain the project plans; learns the system well to become a skilled user and a resource of knowledge to other users.
• Utilizes SAP to process and facilitate prototype delivery.
• Tracks and reports team metrics.
• Works on day-to-day project management support tasks, following a set of procedures, contributing to project management operations.
• Participates in project status meetings.
• Communicates with internal and/or external contacts on project-related matters that involve obtaining or providing information requiring explanation.
• Delivers on requests in a timely manner, communicating any delays or issues.
• Ensures all aspects of the project are organized.
• Ensures project report outs are scheduled with appropriate stakeholders.
• Performs other duties as assigned that support the department, business units, and/or direct manager.
• Will occasionally need to enter laboratory spaces requiring safety shoes and glasses.

Requirements

• High school diploma or GED preferred.
• Project management experience is a plus.
• Ability to work collaboratively in teams, strong organizational skills, and the ability to balance a variety of prioritized tasks.
• Project management coursework is a plus.
• Self-starter who works well with minimal supervision.
• Rapport-building: connects quickly and builds trust with clients and teams.
• Initiative-taking: identifies and resolves issues before they escalate.

Preferred Qualifications

• Computer literate in Microsoft Suite (Outlook, Word, Excel, and PowerPoint).
• Working knowledge in SAP, Microsoft Project, and/or Oracle Agile is a plus.
• Ability to read and interpret documents such as safety rules, standard work instructions, and standard operating procedures.
• Ability to read and comprehend written and oral communications.
• Ability to speak effectively before individuals and groups.
• Ability to apply common sense understanding to conduct instructions furnished in written, oral, or diagram form.
• Ability to manage problems involving several concrete variables in standardized situations.
• Ability to effectively interact cross-departmentally to drive project goals within target timelines.

The expected pre-tax pay for this position is $50,000.00 – $80,500.00. Actual pay may differ depending on prior experience and geographic location.