Project Coordinator

Req #: 0000215996 Category: Facilities, Engineering, and Plant Operations Status: Full-Time Shift: Day Facility: RWJBarnabas Health Corporate Services Department: Plant Operations Pay Range: $66,659.00 - $93,184.00 per year Location: 94 Old Short Hillls Road, Livingston, NJ 07039 Job Title: Project Coordinator Location: Cooperman Barnabas Medical Ctr Department Name: Plant Operations Req #: 0000215996 Status: Salaried Shift: Day Pay Range: $66,659 - $93,184 per year Pay Transparency The above reflects the anticipated annual salary range for this position if hired to work in New Jersey. The compensation offered to the candidate selected for the position will depend on several factors, including the candidate's educational background, skills and professional experience. Job Overview The Infrastructure MEP Project Coordinator provides essential administrative and operational support to the MEP Project Management team. This role is critical for ensuring the smooth flow of information, maintaining organized documentation, and facilitating coordination between the office and the field. Qualifications Required: Associate's or Bachelor s degree in Construction Management, Engineering, Business Administration, or a related field. Equivalent direct experience will be consideredMinimum of 2-4 years of experience in a construction support role Preferred Experience working on MEP Mechanical, Electrical, Plumbing projects is highly preferred,Experience in infrastructure, healthcare, data centers, or other complex facilities is a significant advantage,Proficiency with construction management software is strongly desiredExperience with PDF editing software like Bluebeam Revu is a major plus, Essential Functions Serve as the central hub for all project documentation, including drawings, specifications, submittals, RFIs, and change ordersManage the log, tracking, and distribution of all RFIs, submittals, and material submittals to architects, engineers, and clientsAssist in the preparation and processing of change order documentation, including gathering quotes and supporting details from subcontractorsMaintain accurate and up-to-date project files in both hard copy and digital formats within the company's project management softwarePrepare and distribute meeting agendas, minutes, and action item logs for project meetingsAssist the Project Manager in the procurement process by collecting quotes, issuing purchase orders, and tracking delivery of major equipment and materialCoordinate with vendors and subcontractors to ensure timely delivery of materials to the job siteTrack material and equipment deliveries against the project schedule and report any delaysAct as a key communication link between the project manager, field superintendents, subcontractors, and engineersAssist in the preparation of daily, weekly, and monthly progress reports for management and the clientHelp collect and organize close-out documentation, including O&M manuals, as-built drawings, and warranty information,Support the project team with safety documentation and orientation tracking as neededHelp maintain logs for quality control and commissioning activitiesEnsure all documentation complies with company standards and project-specific requirements, Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. Benefits And Perks At RWJBarnabas Health, our employees are at the heart of everything we do. Driven by our Total Wellbeing promise, our market-competitive offerings include comprehensive benefits and resources to support our employees’ physical, emotional, financial, personal, career, and community wellbeing. These benefits and resources include, but are not limited to: Paid Time Off including Vacation, Holidays, and Sick TimeRetirement Plans Medical and Prescription Drug Insurance Dental and Vision Insurance Disability and Life Insurance Paid Parental LeaveTuition ReimbursementStudent Loan Planning SupportFlexible Spending AccountsWellness Programs Voluntary Benefits (e.g., Pet Insurance)Community and Volunteer OpportunitiesDiscounts Through our Partners such as NJ Devils, NJ PAC, and Verizon….and more! Choosing RWJBarnabas Health! RWJBarnabas Health is the premier health care destination providing patient-centered, high-quality academic medicine in a compassionate and equitable manner, while delivering a best-in-class work experience to every member of the team. We honor and appreciate the privilege of creating and sustaining healthier communities, one person and one community at a time. As the leading academic health system in New Jersey, we advance innovative strategies in high-quality patient care, education, and research to address both the clinical and social determinants of health. RWJBarnabas Health aims to truly make a unique impact in local communities throughout New Jersey. From vastly improving the health of local residents to creating educational and career opportunities, this combination greatly benefits the state. We understand the growing and evolving needs of residents in New Jersey—whether that be enhancing the coordination for treating complex health conditions or improving community health through local programs and education. At RWJBarnabas Health, our market-competitive Total Rewards package provides comprehensive benefits and resources to support our employees physical, emotional, social, and financial health. Paid Time Off (PTO)Medical and Prescription Drug InsuranceDental and Vision InsuranceRetirement PlansShort & Long Term DisabilityLife & Accidental Death InsuranceTuition ReimbursementHealth Care/Dependent Care Flexible Spending AccountsWellness ProgramsVoluntary Benefits (e.g., Pet Insurance)Discounts Through our Partners such as NJ Devils, NJ PAC, Verizon, and more! RWJBarnabas Health is an Equal Opportunity Employer