Project Coordinator

Mission

The purpose of this position is to coordinate projects, both renovation and new construction from the initiation stage through planning, design, and construction with all involved agencies; assists Facilities Management Construction Project Manager in monitoring project scope, timeline, budget, and quality expectations, project request submissions; schedules and organizes meetings, communicates project status by preparing standard status reports, and by participating in project status update meetings, maintains project records and administration of project management system.

Responsibilities

• Assists the Facilities Management Construction Project Manager in the coordinating, monitoring, and evaluating of the planning and execution of all activities for assigned projects;
• Schedules and participates in project planning meetings (e.g., utility construction pre-construction and safety meetings) and site visits to review project status;
• Provides status reports on overall project progress (e.g., project scope, budget, and timeline) to stakeholders;
• Makes recommendations to appropriate individuals regarding improvements, changes in procedures, or other actions;
• Maintains all project documentation (e.g., meeting agendas/minutes, quotes, designs, status reports, etc.);
• Administers and maintains project management software system.

Requirements

• Maintains awareness of project safety issues/potential violations in accordance with applicable Federal and State safety regulations and construction standards;
• Prepares written evaluations of contractor performance;
• Coordinates the design process to ensure the design meets the intended goals of the project;
• Develops and maintains punch lists;
• Counsults and assists in project closure;
• Performs general administrative duties for project management team as needed;
• Develops and distributes meeting agenda and minutes for all project meetings;
• Coordinates and prepares monthly project progress reports (e.g., projected cost reports, schedules and status reports).

Qualifications

This position requires both in office and field work at project sites.

Skills

• Project coordination;
• Construction management;
• Design process;
• Project reporting;
• Documentation maintenance;
• Meeting organization;
• General administrative duties.

Benefits

N/A

Pay

N/A

Schedule

N/A