Project Controls Administrator

About the role

This position is full-time and hybrid in Rockville, MD. Salaries are determined based on several factors including external market data, internal equity, and the candidate’s related knowledge, skills, and abilities for the position. The range for this position is $55,000 - $75,000.

Responsibilities

• Afford assistance with coordination and processing of travel authorizations, expense reports, and supporting documentation in accordance with established procedures.
• Support invoice review activities by validating basic labor categories, hours, and documentation under supervision.
• Ability to identify issues and concerns on contracts / reports.
• Prepare and review monthly reports to include: cost data, travel, variance reports, total spend, overall allocation, progress reports and supplemental reports as requested.
• Afford assistance in compiling monthly status reports, cost reports, and supporting documentation using provided templates.
• Afford assistance with timecard reviews to ensure submissions are complete and timely.
• Perform data entry and basic analysis in Excel (e.g., tracking hours, travel, ODCs).
• Afford participation in training and shadowing opportunities to build understanding of task orders, contract structure, and reporting requirements.
• Afford learning and applying common government contracting terminology, acronyms, and processes.
• Coordinate with internal departments (accounting, HR, contracts, security) to route requests and gather information.
• Afford assisting in generating spend plans for contracts and maintaining them for accuracy and completeness throughout the life of the contract.
• Afford maintaining organized project files, trackers, and documentation in accordance with contract requirements.
• Other duties as assigned.

Requirements

• Associate’s or Bachelor’s degree in business, accounting, or a related field (or equivalent experience).
• 0–2 years of experience in project coordination, administrative support, or related roles.
• Proficiency in Microsoft Excel, Word, and Outlook.
• Strong attention to detail and willingness to learn.
• Ability to follow instructions and work within established processes.
• Clear written and verbal communication skills.
• Ability to create a positive rapport and work effectively with a variety of colleagues and clients.

Qualifications

• Minimum 1-2 years of relevant work experience in Government contracting.
• Accounting, Contracts, US Government Contracting experience.
• Forecasting experience and budget execution.
• Knowledge and experience with Federal Acquisition Regulation (FAR).
• Experience with Joint Travel Regulations (JTR) and Federal Travel Regulations (FTR).