Project Administrator

Key Performance Objectives

• Complete AIA documents for customer billing on a monthly basis.
• Create and submit timely billings and necessary supporting documentation.
• Maintain the status of invoices and payments in connection with the Accounting Dept.
• Coordinate subcontractor and vendor pay applications and related lien releases.
• Provide necessary administrative support to the Project Management teams.
• Arrange for travel reservations and temporary living accommodations for personnel.
• Distribute necessary documents to appropriate personnel.
• Send collection notices when needed and required.
• Distribute preliminary notices for related projects.
• Maintain documentation and file keeping for management and project records.
• Process contracts and change orders accordingly.
• Distribute and handle necessary bond information and consent of sureties.
• Monitor and ensure that the company complies with all insurance requirements for each project.

Qualifications

• At least two (2) years of related experience in construction field supporting project management teams.
• HS Diploma or equivalent.
• In-depth knowledge of lien releases.
• Excellent time management, written communication and organizational skills.
• Knowledge of MS Windows 10; MS Office 365; MS Word, Excel, and Outlook; Contract Manager, Primavera Scheduling, Fabtrol and Tekla system.