Project Controls Administrator

About the role

Fiedler Group is a Pasadena-based Engineering & Design firm with over 60 years of experience serving Fortune 500 companies. We are currently seeking a Project Controls Administrator who is passionate about Project Management and eager to take on new challenges.

Responsibilities

• Assisting project managers in all administration functions and processes, such as creating and maintaining job files, setting up new consultants, and compiling filing package exhibits.
• Aiding in the preparation of applications, compiling filing package exhibits, requesting required checks, and submitting permit packages as needed.
• Verifying and documenting subconsultant paperwork, including insurance certificates and Purchase Orders.
• Maintaining document control for compliance with policies and procedures.
• Accurately and timely entering project status notes into the proprietary Project Tracking System.
• Supporting the Project Manager in program/project financial management, including preparing and submitting reports, specifications, correspondence, spreadsheets, and presentations.
• Preparing cost proposals for additional work, including tracking Time & Material work.
• Utilizing financial systems to assist the Project Manager in reviewing project financial performance.
• Interfacing and maintaining liaison with project management, clients, subcontractors, and others on all planning and scheduling-related items and functions, including reporting requirements, progress status, new impacts, etc.
• Assisting in the preparation of cost proposals for additional work including tracking Time & Material work.
• Attending project meetings and documenting minutes to ensure that all open action items are closed out.
• Working cooperatively with co-workers, clients, and vendors.
• Cross-training as needed in other administrative areas and performing other duties as assigned.

Qualifications

• AA/BA/BS degree in business, management, design, or operations is desired.
• Minimum 4 years of relevant experience in an engineering, architecture, or consulting environment is preferred.
• Experience in billing/invoicing and purchase orders is required.
• Working knowledge of Microsoft Office Suite applications is required.
• Exceptional verbal, written, and presentation skills are essential.
• An organized approach to managing daily activities, the ability to juggle multiple demands efficiently and productively, and the ability to handle confidential assignments with discretion are required.
• A self-starter, flexible, and team-player with strong problem-solving, strategic, and creative thinking, and decision-making abilities are necessary.
• The ability to deliver high-quality work is essential.

Benefits

• Up to 95% paid Medical (HMO & PPO), 90% paid Dental (Employee)
• 100% paid Vision, LTD, Life Insurance
• Flexible Spending Account
• Health and Wellness Benefit
• 401(k) Plan with immediate vesting and company matching
• Discretionary Bonuses
• Tiered Paid Time Off (PTO) starting at 15 days/year
• PTO Cash Out Option
• 9 Paid Holidays
• Health and Wellness Benefit
• Training and Educational Opportunities

Schedule

Full-time, Monday to Friday