Project Contract Administrator

About the role

This opportunity is for a Project Contract Administrator to support one or more energy production and transmission infrastructure projects on which WSP plays a significant role. Based in the Commercial Management Group within WSP’s Program Management Business Line, the role supports the management of information flow, contract compliance, documentation, communications, and issue resolution throughout the pre- and post-award and construction phases of one or more major projects within the project portfolio managed by WSP, in partnership with the project team.

Your Impact

In this role, you will support the Project Contract Manager, working closely with the project management team, operations, legal, and finance to integrate standardized best practices for schedule, cost, and risk, and related contingency management into a strong commercial outcome across the project’s lifecycle. As directed by the Project Contract Manager, you will support the WSP project team by integrating commercial strategy with data-driven project controls, as well as help the team proactively identify risk, manage performance, and protect schedule, quality and financial outcomes.

Responsibilities

• Provide commercial and project controls oversight on complex infrastructure projects from start-up through execution, closeout, and dispute resolution.
• Support project managers and teams in development of pricing for work product, and in management of risks and contingencies, including avoidance of “scope creep”.
• Proactive project and contract change and claims management and resolution.
• Support the Project Contract Manager and project team in applying strategies for proper project setup to align with client project control standards.
• Support the Project Contract Manager and task leads in development of SOW proposals.
• Support negotiation efforts for prime task orders and amendments.
• Interpret client contracts to identify major contract requirements, insurance, mandatory required flow downs.
• Support the Project Contract Manager to manage contract workflow to ensure efficient contract execution and implement new/more efficient processes as needed.
• Support contract/subcontract development, execution and implementation by developing requests for proposals/qualifications, negotiation positions, documenting trade-off decisions for leadership, tracking contractual deliverables, and processing contract close-out procedures.
• Support the Project Contract Manager and task leads in development of subcontract scopes of work.
• Support the Project Contract Manager to complete budget proposals in collaboration with Project Accounting and task leads.
• Maintain an audit file for each contract to include the original contract, all correspondence, changes/deviations/modifications, amendments, clarifications, payment schedules, and deliverables.
• Support monitoring and management of WSP commercial metrics (e.g., earned value, cost tracking, schedule, cash flow, change orders, cost vs budget trends, etc.).

Requirements

• Bachelor’s degree in engineering, construction management, legal studies or business management or a related field.
• 5+ years of experience supporting major infrastructure capital projects, including delivery of associated equipment and materials requiring long lead procurement.
• Experience in construction contract change management, claims analysis, and commercial negotiations.
• Background in project controls, cost forecasting, schedule analysis, and risk management.
• Excellent written and verbal communication skills.
• Demonstrated experience in controlling and mitigating projects costs and risk exposure.
• Strong analytical skills and the ability to interpret complex contractual or technical information.
• Detailed, organized, and able to manage multiple tasks in a fast-paced environment.
• Proven track record of upholding workplace safety and ability to abide by WSP's health, safety and drug/alcohol and harassment policies.

Preferred Qualifications

• Advanced degree such as an MBA or MS in engineering, construction management, legal studies or business management.
• Licensed professional engineer (PE), architect (AIA) or attorney (State Bar).
• Substantive experience supporting delivery of major projects in the energy sector.
• Advanced proficiency in project controls and reporting tools (e.g., Primavera P6, Power BI, cost management systems).
• Experience developing and reviewing legal and contractual documents, including MOUs, IGAs, RFQs, SOQs, RFPs, proposals, and contractor correspondence.
• Experience supporting procurements, including development and review of letters, proposer inquiries, and formal response documents.
• Ability to interact with employees at all levels of the organization.
• Ability to produce and present executive-level cost, schedule, risk, contingency allocation, and performance reporting.
• Professional presence and customer service mindset when interacting with contractors, consultants, leadership, and stakeholders.
• Ability to work collaboratively within a multidisciplinary team while maintaining a strong sense of ownership over assigned tasks.

Benefits

• Medical, dental, vision, disability, and life insurance coverage.
• Retirement savings options.
• Paid sick leave.
• Paid vacation or other personal time.
• Paid parental leave.
• Paid time off for bereavement, voting, and/or attendance at naturalization proceedings.

Pay

Expected Salary (all locations): $94,000 - $135,000. WSP USA reserves the right to ultimately pay more or less than the posted range and offer additional benefits and other compensation, depending on circumstances not related to an applicant’s sex or other status protected by local, state, and/or federal law.